Drop-off and Pick-up Safety

The parking area at the front of the main gate on Quinn St is a timed drop-off and pick-up zone. This means that during certain times in the morning and afternoon, you cannot park your car there and leave it unattended. If you do, you may be fined by council. These restrictions are in place to support traffic flow and, most importantly, to ensure students can safely get out of, and into, their family car.

If you enjoy walking your child/ren into school in the morning or coming in to meet them at the end of the day, then please park your car further along the street or in the Adeline Court area.

The other thing to remember is to not park over our neighbours’ driveways. Our neighbours require access to their driveway at all times.

We ask all families to please:

Follow all council parking and road regulations
Avoid parking in the restricted zone and across driveways
Be mindful of pedestrians, particularly students crossing roads and entering or exiting our school
Avoid doing U-turns at the front of the school

The safety and wellbeing of our students is always our highest priority. Your support in helping keep our surrounding streets safe for everyone is greatly appreciated.

Thank you for your ongoing partnership and cooperation.

Kelly Club- Kids' Home Away From Home

Kelly Club provides exceptional outside-school-hours care in a safe, and stimulating environment, where children can thrive with a sense of belonging, sparking excitement every day through activities that support playfulness and connection.

We champion a community-focused, inclusive approach to encourage, educate, entertain and engage every child. Kids love their time at Kelly Club, enjoying active programs packed with cooking, arts and crafts, sports, games, discovery, and a nurturing space for imaginative play and relaxation while reading or doing homework.

At Kelly Club, we understand the vital role that a healthy lifestyle plays in a child's development and well-being, so our programs offer a variety of healthy and nutritious options for breakfasts, afternoon snacks and fresh fruit for every child in our care. Child safety and belonging are at the heart of everything we do, ensuring every child feels welcome, secure, and supported.

Our local educators are qualified in childcare, hold a Working With Children Check, and are passionate about delivering a program that taps into every child's unique interests and talents within a sense of community and connection. Join us Monday to Friday and take your child's learning and fun beyond the classroom with Kelly Club!

https://kellyclub.com.au/deer-park-west

CCS Subsidy: Kelly Club is approved with Services Australia for CCS, which means your family may be eligible for up to a 90% reduction in fees. More information is available on the Services Australia website.

Cutlery

We have noticed an increase in the number of students requiring cutlery for their lunches. To help ensure students can comfortably eat their meals, we ask that families please provide any necessary cutlery (such as spoons or forks) in their child's lunchbox each day.

Unfortunately, the school has a limited supply of spare cutlery available, and these items are intended for emergencies only.

Thank you for your assistance and support.

School Playgrounds

A reminder that the school playgrounds are out of bounds afterschool. Students should not be playing on the equipment after the 3:15pm bell. If you want your child/ren to have a play with their friends afterschool, please use the community park outside the school grounds.

Thank you.

Book Club

Book Club comes out twice a term. Please remember to clearly write your child's name and grade on their order form, place the form and money into an envelope and return to school by the due date.

If you any questions, please see Ms Cathy in the Library.

Hair Policy Reminder

It is important that students with hair long enough to be tied back have their hair securely tied up each day while at school. Head lice spread primarily through hair-to-hair contact, and keeping hair tied up helps reduce the risk of transmission.

Please ensure that your child’s hair is completely (not partially) tied up every day at school.

Thank you for your cooperation in helping us maintain a healthy school environment.

Uniform Price List

1st Sept 2025- 31st Aug 2026

School Hats

Students are encouraged to wear a school hat while outdoors during recess, lunch and PE sessions. School hats are available from the uniform shop. Please ensure your child's name is clearly written on their.

Students must wear a school broadbrimmed or legionnaires hat.

Plain navy blue broadbrimmed or legionnaire hats are also allowed.

No other caps, visors, other hats will be allowed.

Canteen in 2026

Please see the information provided regarding our Canteen for 2026 in the Assistant Principal Reports section of this newsletter. Below is a price list and QR code for ordering.

Should you wish to use this service, you will need to register to create your own account.

For information about how to do this, please use this link: https://classroomcuisine.com.au/how-it-works

UPDATED MENU AS OF Term 2 2026

Kelly Club

Kelly Club will be providing before and after school care for our students. Use the QR code below to register your child.

Updating your information

To ensure that we have the most up-to-date information on file for your family, we kindly ask all parents and guardians to let us know if any of your personal details have changed. This includes:

Current home address
Phone numbers (home, mobile, work)
Email addresses
Emergency contact information
Parent occupations
Medical or allergy updates (if applicable)

Having accurate information allows us to communicate effectively with our school community.

Please contact the office for assistance with any changes you may have.

Thank you

Food sharing and student birthdays

At Deer Park West Primary School, we acknowledge and celebrate individual students’ birthdays in many ways appropriate to their year level. This may include the class singing ‘Happy Birthday’ and the student wearing a special item e.g. badge indicating it is their birthday.

At our school, the safety and health of our students is of the utmost importance and therefore food treats as gifts are strongly discouraged. It is exceedingly difficult to verify the ingredients in every food product that is brought to school. Furthermore, we have students with a wide range of moderate and severe allergies to various nuts, milk products, wheat, soy and fruits.

Therefore, we request the following:

If food items are being shared, they must be individually pre-packaged e.g. Freddo frogs
Consider other options such as non-food items such as a pencil or sticker

Please note the following:

No food items that contain nuts
No lolly bags
No cakes or food items that need to be cut up or distributed
No home prepared foods

If families wish to bring above items, these will be distributed at the end of the day for students to take home.

Please find attached our student birthday's policy.

Volunteers @ DPW

The induction program covers information around the Victorian Child Safe Standards, Occupational Health & Safety and a familiarization tour of the school.

The Victorian Department of Education states:

Volunteers should be inducted, trained and supervised according to the school’s procedures for staff or volunteer induction and management. This includes being familiar with school level procedures for identifying and reporting suspected child abuse.

Should you wish to volunteer at DPW (attend excursions/incursion, assist in the library, attend onsite activities etc.):

Contact the school office to add your details to the volunteer expression of interest form. The induction must be completed each year.
Supply the school office with your Working with Children (WWCC) Clearance (we will take a photocopy for our records)
Complete a volunteer induction session facilitated by the school (offered at the beginning of each term and if there are sufficient numbers, to offer an additional session during the term)

If you have any further questions, please contact the school office.

Students and Social Media

This a reminder for all, that parents play a key role in guiding their children around the use of technology, especially when determining when they should be using social media accounts.

Social media sites/apps usually have a minimum age requirement for those who use their site/app. Most specify that users must be at least 13 years old. Parents may be unaware of this requirement.

The minimum age stipulations are based on the requirements of the US Congress as set out in the Children's Online Privacy Protection Act. The act specifies that website operators must gain verifiable parental consent prior to collecting any personal information from a child younger than 13 years old (O'Keeffe et al., 2011). Many social networking sites avoid this requirement by setting a minimum age of use at 13 years old but there is no responsibility on website operators to verify the age of users.

We are aware that quite a number of our students have active social media accounts. I recommend having a talk with your child about this topic. They might be aware of the minimum age requirement, or choose to ignore it and sign up anyway.

While most people who use social media do so to connect with friends and family, and use it in a responsible manner, there are those who abuse this.

At times, people might be drawn into saying hurtful or negative things about others which can make a small problem into a bigger one. This is especially possible for those who are young and may not have the maturity to understand the consequences or effect this can have on others. Younger people may not be prepared or know how to manage a negative experience on social media.

At times, the negativity or hurtful comments can be posted more often and with more people joining in with posting these things. This is where it can become Cyberbullying. In Victoria, cyberbullying can become a criminal offence with the police being involved.

To have a clear understanding of your child’s use of technology, it is a good idea to supervise your child’s online activity. Be clear on things like when and where online devices can be used and when they need to be switched off.

If you would like further information about online safety and/or the use of social media for young people, please have a look at the following sites:

Youth Law Australia

https://yla.org.au/vic/topics/internet-phones-and-technology/cyber-bullying/

eSafety Commissioner Australia

https://www.esafety.gov.au/parents/skills-advice/online-safety-basics

Tissues

It would be appreciated if each child could bring a box of tissues for their classroom each term. We thank you for your kind donation.

Arriving to school on time

There are many benefits for your child if they are consistently arriving at school on time. Not only do they develop strong habits but they are likely to succeed in their learning too. It is very important to instil this habit from a very young age, at the start of each term and over the school year.

Your child is arriving at school on time when they arrive between 8.45am and 8.50am.

What are the benefits?

They are informed of important information – a typical school day starts with announcements and introductions to new lessons, so students who show up late may miss out on important details and be unprepared for class events or key learning ideas
They often miss out on key learning opportunities like Reading and Numeracy, or they may miss out on a lesson with their specialist teacher
Develop long-term positive habits. They develop the habit of being punctual with important commitments
Self-esteem - arriving on time every day makes children feel good about themselves
Disrupting the other children can cause embarrassment and can make a child feel uncomfortable
Gives your child an opportunity to greet their friends before the lessons start

What can you do?

Regular routines are important, and with the right strategies in place a child can succeed in getting to school on time, every day.

Let them help in getting their clothing, lunchbox or bag ready the night before
Ensure all their homework tasks are up to date and they are able to hand it in on time
Make sure they are getting enough sleep so they are able to get up in the morning on time
Have a set wake up time
Set a time for when breakfast should start and end, and keep to it
Limit screen time, TV time or games time
Be firm, let your child know the school expectations and values
Give positive encouragement when they are following the plan and getting ready to be at school on time
Encourage them to catch up with friends before school so they can walk into the class together
Once they have settled at school, leave quickly

-------------------------------------------------------------------------------------------------------------------

Arriving on time

Being on time to school means that children can be part of the morning routine. This includes teacher and peer welcomes and greetings. Morning greetings help students feel connected to the school and add a sense of belonging. It ensures that your child doesn't miss out on the important learning activities that happen early in the day when they are most alert. Being late often means missing out on important information about the day and opportunities to learn.

Leaving early

Where possible if parents and guardians could you please book appointments for 3:00 pm onwards. Otherwise, please ensure that children return to school once the appointment is finished. Please remember that on Friday afternoons we have our whole school assembly, so if you need to collect your child/ren early please do so before 2:45pm as it is hard to collect student during assembly.

Attendance

Notifying the school of your child’s absence either prior to, or on the day that they will be away, helps ensure the safety and wellbeing of children and will fulfil your legal responsibility. Monitoring any absences is the responsibility of both parents/carers and schools. Please remember to log your child’s absence using Compass or by calling the school on 9363 3519, selecting option 1 and leaving your child's full name, grade and reason for absence. Save this number!

For a guide on entering a Compass absence, follow the link below: https://www.compass.education/guide#section-attendance

You will receive a text message at 9:30am if your child is not at school and you haven’t notified the school as to why. If you are notified by the school that your child is away without a reason, please contact us as soon as possible via Compass or by calling the number above. If we cannot reach you because we don’t have your correct contact details (disconnected number or incorrect email address), then we will contact any emergency contact/s nominated on your child’s file held by the school on the same day of the unexplained absence.

Please ensure we have current up to date contact details to assist us in calling you for absences, emergencies, or any notifications necessary. You can request a change of detail form from our office at any time.

Please remember it is your responsibility to contact us to provide an explanation for your child's absence from school, and where possible, please inform us in advance of upcoming absences

School Buildings

A reminder that the school buildings are off limits before and after school to students and their families, including students who attend before and after school care. If students need to return to their classroom or if you need to speak to a staff member, please go to the office first, walking around the outside of the school. Only staff should be in the school buildings during before and after school hours unless a meeting has been arranged. Please ensure you sign in at the office first. The school office closes at 4:30pm, so anything after that time will need to be dealt with the following school day. You can always call and leave a message or email the school . Students should not be entering a staff members office at anytime.

Student Safety Online

Many of our students are very active online. Some of this time is spent safely playing games and chatting to friends. However increasingly we have found that there have been some negative consequences of their interactions online and at times this carries over into the school environment. As soon as we are aware we talk to students and parents and work to resolving any issues. Last term, police from a special unit came to speak to our Year 5 and 6 students about online safety. They explained what kind of risks can be present online. Students were very surprised to hear about these risks and did not realise that your digital footprint is forever and that even when you delete something it can still be found.

As these incidents occur at home it is really the responsibility of the parents to monitor their children’s actions online and to guide them and keep them safe. To assist you, we have attached some of the information shared with students for you. As much as we can help deal with some of the incidents, often it is difficult for us to deal with things which have happened outside of school hours. It may be important for you to direct your concerns to the police.

DPW Communication & Learning Apps

Please click on the link below to access our Communication & Learning apps which are available for families to download and use. Staff at DPW will use these apps to communicate with our families.

The Principal, Assistant Principals and Administration staff use the Compass app as their way of communicating with families, sending out important information daily/weekly . Parents/Guardians can access their child/rens school reports on Compass.

If you are having any issues with your Compass app or log in details, please contact the school office on 9363 3519.

Breakfast Club

Breakfast club runs everyday except Wednesdays. Students need to wait at the front gate at 8:30am and a staff member will come and collect them. Reminder breakfast club is only for students who can not have breakfast at home and students must eat breakfast while attending. If you require supervision of your child/ren in the morning or after school, please contact Camp Australia.

School Captains