Annual privacy reminder for our school community

Our school collects and uses student and parent personal information for standard school functions or where permitted by law, as stated in the Schools’ Privacy Policy and the Schools’ Privacy Collection Notice.

Our Photographing, Filming and Recording Students Policy (Compass Link), describes how we collect and use photographs, video and recordings of students. The policy also explains when parent consent is required and how it can be provided and withdrawn. We ask parents to also review the guidance we provide on how we use Microsoft 365 safely at the school and what parents can do to further protect their child’s information. If after reviewing the guidance, you have any questions or concerns regarding your child using Microsoft 365, please contact the school. For more information about privacy, refer to: Schools’ Privacy Policy — information for parents. This information is also available in ten community languages:

* Amharic

* Arabic

* Dari

* Gujarati

* Mandarin

* Somali

* Sudanese

* Turkish

* Urdu

* Vietnamese

ATTENDANCE RECORDING

If your child is sick or absent, you are required to notify their school as soon as possible on the day of absence using one of the following methods:

Online: log the absence directly using Compass.
Telephone: the school office and let the staff know your child’s name, class, date of absences and reason.
Email: the school and provide the staff with your child’s name, class, date of absences and reason.

If using Compass, please be advised that you may receive a follow up call from us seeking further information of the absence reason. When you enter Parent Choice in Compass we require a valid reason to be entered, otherwise the absence will not be approved with the DET.

Notifying the school of your child’s absence either prior to, or on the day that they will be away, helps ensure the safety and wellbeing of children and will fulfil your legal responsibility.

Why do I need to notify the school if my child is absent?

Schools need to know when and why a child is absent and you need to know if your child isn’t at school.

From the end of Term 2 2018, all Victorian government schools are required to contact parents/carers as soon as practicable on the same day of an unexplained student absence. If your child is absent on a particular day and you have not contacted the school to explain why, the absence will be marked as unexplained.

This system also promotes daily school attendance. Going to school every day is the single most important part of your child’s education, they learn new things every day – missing school puts them behind. At Baimbridge this is your SMS, please ensure you have the correct mobile listed.

What is your responsibility?

You are legally required to ensure your child attends school every day or you must provide an explanation for their absence. You should let the school know in advance of any upcoming absences or let them know in the morning if your child won’t be at school. In order for schools to implement the same day notification requirement, it’s essential that you provide the school with your most up-to-date contact details.

Generally one notification will be sent per family. Should there be circumstances that require both parents and carers to be notified, please contact the school to make the necessary arrangements.

What is the school’s responsibility?

The school must notify you of an unexplained absence in relation to your child as soon as practicable on the same day.

Schools will let you know either by your school’s online communications app, SMS, phone call or email. If you can’t be reached because the school does not have your correct contact details (i.e. changed phone number, SMS/email failure notification received etc.), the school will attempt to make contact with any emergency contact/s nominated on your child’s file held by the school. Where possible, this contact will be made on the same day of the unexplained absence.

Do you live more than 4.8km from School? You may be eligible for the Conveyance Allowance.

The transport of students to school is primarily the responsibility of student's families. The Department of Education and Early Childhood Development (DEECD) provides financial support to some families to assist with the cost of transport to school.Assistance in the form of a conveyance allowance is available to students who are in rural and remote areas and do not have access to a free school bus.

Please read the criteria and, if applicable, download the forms to submit to the office.

MEDIA PERMISSION

Please adjust your media permissions, should you choose to, and return the form to the office:

If you have not completed a form you will receive a hard copy shortly.

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