Payment Options

The College offers multiple payment options to enable parents to meet their fee obligations as follows:

a) At reception (Augustine House) – Payments can be made by cash, cheque, EFTPOS or credit card

b) Online Payments via the community (fee) portal, or via BPAY

c) Direct Debit Payment Plan (weekly, fortnightly, monthly, or quarterly) - Parents that would like to setup a Payment Plan, please contact our Fees office. Keep in mind, families who have opted into a payment plan will have an extended due date of up until 5 December, 2025 for weekly, fortnightly and monthly plans.

Our standardised payment plans have the following upcoming direct debit dates in April:

1 Quarterly Payments

1 Monthly Payment

2 Fortnightly Payments

4 Weekly Payments

n/a

15 April

11 April

24 April

4 April

11 April

17 April

24 April

Please keep in mind that payments are due and payable in four equal instalments by the second week of each term if you are not on a school administered payment plan:

Instalment 1 – 14 February, 2025

Instalment 2 – 2 May, 2025

Instalment 3 – 1 August, 2025

Instalment 4 – 17 October, 2025.

If you have yet to make your first instalment, please tend to this at your earliest convenience.

April Statements

Tuition Fee Account Statements and Additional Charges invoices/ statements will be emailed and mailed to all families on Tuesday, 1 April 2025.

If you do not receive a copy of your tuition statement, here are some tips to correct the issue:

Check your spam/junk folder: Often legitimate emails end up getting incorrectly marked as spam. Check these folders and ensure you mark emails from St Monica's College as “not junk” or whitelist the email address to prevent from happening again.
Check your email storage: If your inbox is reaching capacity, it can prevent you from receiving new emails. Be sure to review your inbox often and delete unnecessary emails. You may also wish to consider increasing your storage limit.
Review any email filters in place: Check to see if you have any filters in place that may be incorrectly diverting or deleting emails.
Verify your email address: Contact the Fees Office to see which email address we are sending your statements to. Our system is limited and generally only sends your monthly statement to the primary debtor on the account, we can update/override this email address as requested.

Extra-curricular activities do not appear on your Tuition Account Statement, these charges are billed via a separate Tax Invoice as and when they fall due, whereby different terms and conditions apply.

Camps, Sports & Excursions Fund (CSEF) $256.00 and School Savings Bonus (SSB) $400.00

Every Victorian child should have access to the world of learning opportunities that exist beyond the classroom. The Camps, Sports and Excursions Fund will ensure that no student will miss out on the opportunity to join their classmates for important, educational and fun activities.

School camps provide children with inspiring experiences in the great outdoors, excursions encourage a deeper understanding of how the world works and sports teach teamwork, discipline and leadership. All are part of a healthy curriculum.

CSEF is provided by the Victorian Government to assist eligible families to cover the costs of school trips, camps and sporting activities.

If you hold a valid means-tested concession card, veterans’ affairs or pension card, or are a temporary foster parent, you may be eligible for CSEF.

The annual CSEF amount will be $256.00 per child. Families who receive CSEF in 2025 will also receive the one-off $400 School Savings Bonus Payment (SSB). This allowance will also be paid to the school and will be applied to your tuition fees account.

How to Apply

Contact the school office to obtain a CSEF application form or download from

https://www2.education.vic.gov.au/pal/camps-sports-and-excursions-fund/guidance/submitting-application

How to complete the application form

Note: All sections must be completed by a Parent or Legal Guardian

Complete the Parent/Legal Guardian details section. Make sure that the Surname, First Name, and Customer Reference Number (CRN) details match those on your concession card. You will also need to provide your concession card to the school. If you are claiming as a Foster Parent or a Veteran Affairs Pensioner, you will need to provide a copy of documentation confirming your status as a temporary Foster Parent or provide your Veterans Affairs Pensioner Gold card to the school.
Complete the Student/s Details section for students at this school.
Sign and date the form and return it to the school office as soon as possible.

Accepting applications

Parents (including guardians) no longer need to submit a new application form each year in most cases.

Parents only need to submit a new application form in 2025 if any of these changes have occurred.

New student enrolments: students who have started or changed schools in 2025 or if the parent did not apply for CSEF at the school in 2024.
Changed family circumstances: such as a change of custody, change of name, concession card number, or new siblings commencing at the school in 2025

For concession card holders CSEF eligibility will be subject to the parent/legal guardian’s concession card being successfully validated with Centrelink on the first day of either term one or term two. CSEF payments cannot be claimed retrospectively for prior years.

All queries are to be directed to the Fees Office on 9409 8800 or fees@stmonicas-epping.com.