Finance

Finance Notice

Mrs Jess Moran

Curriculum Contributions

We greatly appreciate contributions towards our curriculum. These contributions provide engaging learning experiences and resources that enrich school life for every child. From exciting classroom activities to special programs, every contribution helps us offer the best possible educational experience.

Curriculum contributions (along with acceptance of our school policies) can be processed via the COMPASS app:

1. Log into your Compass App
2. Select + Shortcuts
3. Click on Events
4. Select Action Centre

2026 Planning

As we come to the end of another great year there are a few ways you can set ourselves up with a good finical start for 2026

1. Review Your Account Early 

In the coming weeks, invoices will be sent out to families with any outstanding payments. If you’re unsure about your balance or have questions, please contact the front office—we’re happy to review everything with you.

2. Set Up Payment Reminders.

Use your phone, calendar app, or email alerts to remind yourself of due dates. A quick reminder can help avoid late fees and keep things running smoothly.

3. Plan for Larger Fees Ahead of Time.

Events like camp, athletic fees, and graduation costs can add up. Setting aside a small amount each month can help soften the impact later. You can also set up small BPAY deductions earlier in the year—just contact the finance office and we’ll provide the details.

4. Ask About Payment Plans Early.

If you anticipate needing extra time or flexibility, reach out to the finance office as soon as possible. The earlier we know, the more options we can offer.

5. Check for your eligibility for CSEF. 

Some families may qualify for CSEF $400.00 payments to assist with Camps, Sports and excursion. If you’re unsure, ask! We’re here to help.

6. Notify Us of Changes in Circumstances.

If something shifts in your financial situation during the year, let the office know. Timely communication helps us support your family better.

7. Don’t Hesitate to Reach Out.

We’re always happy to answer questions. No issue is too small—communication keeps everything smooth for everyone.

🌟 2026 Year 7 Uniform Packages  

Applications are now open for incoming Prep and Year 7 students who qualify for CSEF funding. These applications can be submitted on the SSR Schools Portal. Where a uniform can’t be supplied directly, students receive a voucher – redeemable at your school’s uniform supplier – that subsidises the cost of their uniform.    

📌 Reminder - Applications close: 

• for Year 7 Uniform Packages on Thursday 2 April (end of Term 1) 
• for Prep Uniform Packages on Friday 26 June (end of Term 2) 

Please note: SSR uniform provision does not affect a students CSEF payment. And if you’re aware of a Prep or Year 7 student who is in need of uniform support but not a CSEF recipient, please contact our Customer Service Team to discuss how we can help.   

More information and order forms are available on our website

Did you know you can decline school events in COMPASS?

If you’ll be away or have an appointment your child can’t miss, simply decline the event.

Follow the steps below to decline an event.

Failed Payment – Recurring Contributions

For families using a payment plan for Curriculum Contributions, if a payment fails, Compass will notify you by email with the reason for the failed payment. Compass will automatically attempt to collect the payment up to five more times, and you will receive an email after each attempt. To ensure your payments are processed smoothly, please check that your card details are current. 

You can update your card via the COMPASS app by following these steps:

1. Log in to your Compass account.
2. Hover over the cog icon in the top right corner of the screen.
3. Click on ‘Saved Cards’ from the dropdown menu.
4. Remove any old cards.
5. Link your new card details.

Excursions, Incursions & Camps – Late Payment and Consent. 

To ensure all students have the opportunity to participate, our school has established a clear and consistent process for payment and consent. Students who have not finalised payment and consent by the required date cannot attend, unless the principal determines exceptional circumstances apply.

Consent forms will always clearly state payment amounts and due dates, and families are given sufficient time to finalise these. Payments can be made via COMPASS, BPAY, EFT, or cash at the school office. For added convenience, the COMPASS event for camps also includes the option to set up a payment plan, making it easier for families to manage contributions over time.

Our payment and consent dates on Compass are set for a reason. Once these deadlines pass, a great deal of planning takes place behind the scenes:

• Providers must have confirmed student numbers to prepare resources and staffing.
• Purchase orders and budgets must be finalised, as the school pays providers in full.
• Transport, catering, venues and staffing allocations need to be locked in.
• Office and teaching staff need time to support families and manage logistics.

We know time is precious. That’s why we’re aiming for more efficiency, less paperwork, and smoother processes for everyone.

Financial Help for Families

Langwarrin Park Primary School will make all efforts to ensure that students are not excluded for financial reasons. Families experiencing financial difficulty are encouraged to contact the finance office to discuss alternative payment arrangements as early as possible.

We thank all families for their support in helping us keep excursions, incursions and camps fair, safe and well-organised for every student.

Refunds

School Camp Payment & Refund Policy 

Camps are an important part of our school program, and we make every effort to keep costs as low as possible. Once bookings are made, the school is required to pay deposits and confirm numbers well in advance. These payments are non-refundable to the school.

Our school’s policy states: If a camp or excursion is cancelled or altered by the school, or a student is no longer able to attend part or all the camp or excursion, our school will consider requests for partial or full refunds of payments made by parents/carers on a case-by-case basis taking into account the individual circumstances. Generally, we will not be able to refund payments made for costs that have already been paid where those funds have already been transferred or committed to a third party and no refund is available to the school. For this reason, refunds cannot be guaranteed if a student withdraws, particularly when notice is given close to the camp date. Where possible, if the camp provider refunds the school, we will pass this on to families. For more information we invite you to read our school policy “CAMPS AND EXCURSIONS POLICY”.   We appreciate your support and understanding in helping us continue to provide these valuable opportunities for students. 

Stay Informed 

To keep up to date with school events:

• Check Compass regularly
• Enable Compass notifications or set calendar alerts
• Contact the office if you need any help navigating Compass

For more information about COMPASS PAY, please visit the link below.

If you need additional assistance, feel free to reach out to our office staff.

A guide for parents & families | Compass Education AU

CSEF applies to financially means tested HealthCare Card applications.  If you have your own healthcare card (in your name), as listed below then you would qualify.

Below is a list of means tested cards that are accepted:

• ABSTUDY – Schooling Applicant (ABA)
• ABSTUDY – Secondary/Tertiary (ABY)
• Age Pension (AGE)
• Austudy Payment (AUS)
• Bereavement Allowance (BVA)
• Disability Support Pension (DSP)
• Health Care Card (HCC)
• Job Seeker (JSP)
• Newstart Allowance (NSA)
• Non-Agency Payment (NAP)
• Parenting Payment (PP)
• Partner Allowance (PTA)
• Sickness Allowance (SKA)
• Special Benefit (SPL)
• Widow Allowance (WDA)
• Widow B Pension (WID)
• Wife Pension Age (WFA)
• Wife Pension Disability (WFD)
• Veterans Card (Gold)
• Youth Allowance (YAL)

Cards that are not financially means tested are not accepted. This includes, but is not limited to:

• Foster (FO) – Foster Parents must provide a copy of the temporary care order letter from the Department of Health and Human Services (DHHS)
• Child Disability (CD)
• Family allowance (FA)
• Ex-Carer Allowance (Child) Health Care Card
• Carers Card (CAR)

Department Policy below. 

https://www2.education.vic.gov.au/pal/camps-sports-and-excursions-fund/guidance/eligibility

APPLICATIONS CLOSE AT THE END OF JUNE.