Welcome to Term 4!

Dear Parents, Caregivers and Students

The Primary staff and I are looking forward to welcoming you back to Term 4 on Tuesday 7 October. As Term 4 starts at a fast pace, I encourage all students to take a moment to reflect on their achievements so far this year. Let’s continue to stay focused and engaged as we journey through this final term together. There are many exciting activities and end-of-year events ahead that we can’t wait to share with you. I hope the information below helps you feel prepared and inspired for the last term of the school year.

Welcome New Families

This term we are delighted to welcome new families and students to the College. We wish them a happy beginning to their Clayfield College journey and know they will be warmly welcomed by our class coordinators who will reach out soon.

Summer Uniform

All students are asked to wear their Summer Uniform from Tuesday 7 October.

Female

Green and white stripe dress
Green and white stripe shirt
Navy skort
Panama hat
White socks

Male

Green and white thin stripe shirt
Navy shorts
¾ navy with green and gold stripe socks
Boater hat

Could I please draw your attention to the following uniform requirements:

Plain gold or silver studs, sleepers or small white pearl earrings, are to be worn
If hair length exceeds the collar, it should be tied up with a green elastic, ribbon or scrunchie, and fringes must be kept out of students’ eyes
The navy fleece is only to be worn with the PE uniform
Sports Uniform may be worn on all HPE days (theory and practical)
No Hat No Play – includes before and after school activities.

Sun Safety

Clayfield College follows the National Australian Standards for Sun Safety. Please find sections of the Sun Safety Policy attached for your reference. Thank you for your partnership in keeping our students and community sun safe.

After School

Duty of Care is handed over at the end of the school day, and it is the College’s preference that pick-up times are strictly adhered to. However, if you are on Campus with your child, please be aware that you are fully responsible for their supervision. No playgrounds, including handball courts, are open before or after school.

Co-Curricular Photos

As previously communicated in The Collective and on the CC App, Clayfield College Co-Curricular and Group Photos will be held in Week 1, Wednesday 8 and Thursday 9 October.

Parents/students are requested to please check the schedule for photo time.
Students are to be dressed in their required uniform and move promptly to the Assembly Hall for arrival by the noted photo time.
Students appearing in photos which require a specific uniform (eg Sports) to be worn, must have the correct uniform to appear within their photo on the day.
Students appearing in photos wearing the Summer Formal Uniform or Sports Uniform, must have the correct uniform to appear within their photo on the day.

Students who do not show for their photo and/or do not have the correct uniform will be marked as absent.

2026 Primary Student Leadership

In Term 4, students in Year 5 begin the very exciting journey of being elected for student leadership positions in 2026.

Communication was emailed home to parents and students at the end of Term 3. Year 5 students will be involved in a leadership session on Friday 10 October, and following this session, the Primary student leadership nomination forms will be emailed home that afternoon.

There will be opportunities for students to write and deliver speeches in front of their class and House groups. I look forward to announcing select positions on Primary Presentation Day.

Primary School Orientation Days

2026 Pre-Prep to Year 6

We are very excited to welcome our new and transitioning students into their 2026 year levels on:

Date	Year Level
Thursday 30 October	Pre-Prep Part Time
Friday 31 October	Pre-Prep Full Time to Year 6

For current students to the College this will be a regular school day, where they will spend the morning immersed in a different classroom and environment, meet some of the new friends who will be joining the cohort and complete some learning for the year level above.

Please be aware, the teachers that the students will be placed with on Orientation Day, will not necessarily be the teachers they will have for the 2026 school year. Our teachers may move around from year to year in the Primary Years. Classes and teachers will be shared with our community ahead of the new school year.

On this day, our current Year 6 students will be involved in an alternate program for Lessons 1 and 2, as they would have participated in their Secondary School Orientation Day earlier in Term 4.

Secondary School Orientation Day | Year 7 2026

Year 6 students will partake in their Orientation Day in Secondary School in Week 2 on Monday 13 October. The students will have another exciting day meeting new friends in their cohort and participating in activities. More information on what to bring on this day will be shared soon. Any student not participating in this day will be set learning tasks and work in the LRC.

A parent information session will be held in the afternoon from 3:30pm to 5:00pm. Please refer to communication sent from the Enrolments Team.

Year 3 Technology

For students moving into Year 3 in 2026, it is timely to share with you the type of device required for Year 3, laptops are the preferred device that is to be used. Please refer to the following link to view the BYOT Handbook.

If you have any questions, please email Mrs Bryan: mbryan@clayfield.qld.edu.au

Independence in Lower Primary

Term 4 is the ideal term to instil some independent habits ahead of the next year of school. If you have been escorting your child to and from the school grounds, this might be the perfect time to let them walk in and out without assistance.

Packing their own bag the night before school and helping with filling their lunchbox and drink bottle are also important skills. Students from Prep to Year 3 are encouraged to walk into school independently. At the end of the school day, if you would like to collect your child from the campus, we kindly ask you to please wait in the Amphitheatre.

If you are concerned with your child making their own way into school, please reach out to your child’s teacher, so they can assist. Thank you for helping the staff as they do everything they can, to make the students’ transition from one year to the next, as seamless as possible.

Visiting Specialists

At Clayfield College, we offer Speech and Occupational Therapists the opportunity to work with students on our Campus. The College provides supports in Literacy and Numeracy through our curriculum programs. If you have any questions regarding support from our affiliated Speech and Occupational Therapists, please reach out to Mrs McPherson, Co-coordinator of Learning Enrichment: emcpherson@clayfield.qld.edu.au.

Pre-Prep Policy Updates

Please find some new and updated policies for our Pre-Prep environment.

Crunch ‘n Sip

As a reminder, we would like to encourage all Primary students to bring a separate container with a small fruit or vegetable snack. We understand some students have a very early breakfast and may not eat again until 10:20am; therefore, allowing this small snack provides an energy boost to maximise learning.

Illuminate Showcase

To celebrate the culmination of the 2025 Illuminate Program, we warmly invite parents and carers of students in Years 4 to 9 who participate in the Illuminate Program to a breakfast showcase event.

This event will be held on Friday 24 October and will provide an opportunity for students to share highlights from their 2025 Illuminate journey. The event will begin with a light breakfast, followed by a formal presentation and will conclude with a tour of student work.

Please RSVP by Monday 20 October using the link below:

Parent Lounge Details

It is a school’s legal requirement that all family details are up to date on Parent Lounge. If any parent/caregiver details have changed pertaining to email, address, phone numbers or medical details, could you please make the appropriate changes on Parent Lounge.

For instructions to access your Parent Lounge please refer to the below link:

Also provided is a Guide for parents on navigating key features of Parent Lounge:

The College App

This is the main form of communication used by the College. We request every caregiver download the College App (free download). The App provides current information about events and activities, as well as important notices and alerts (for example, training cancellations or venue changes, wet weather plans and ETA of buses returning from co-curricular activities). It also includes a live school calendar and key school contacts. You are able to manage your notifications and subscriptions to ensure you are only seeing what is relevant to your family.

Upcoming Events for Term 4

Please refer to the Clayfield College online calendar for all Term 4 events, which you can access via the Clayfield College App or in Parent Lounge.

Semester 2 Gallery Walks/Pre-Prep Stay and Play

Gallery Walks are a wonderful way for families to see their child in action in the classroom. Your child will take you through a learning conversation, explaining what they have been working on, and their many achievements from the Semester.

Please note the following dates in your diary:

Year Level	Date	Time
Pre-Prep	Tuesday 25 November	Drop off through to 10:15am
Prep	Wednesday 26 November	2:20pm
Year 1	Wednesday 26 November	2:20pm
Year 2	Wednesday 26 November	2:20pm
Year 3	Friday 28 November	2:20pm
Year 4	Thursday 27 November	2:20pm
Year 5	Friday 24 October	2:20pm
Year 6	6O Monday 1 December 6C Tuesday 2 December	2:20pm

Term 4 HPE Swimming Program

We are delighted that our swimming program will commence in Term 4. Please see schedule below for the date for your child’s class:

Year Level	Swimming Day(s)	Commences	Week
Pre-Prep	Week A and Week B Wednesday	Wednesday 8 October	Week 1
Prep B	Week A and Week B Monday and Wednesday	Wednesday 8 October	Week 1
Prep K	Week A Tuesday and Wednesday Week B Monday and Tuesday	Tuesday 7 October	Week 1
1B	Week A Monday and Tuesday Week B Tuesday and Wednesday	Tuesday 7 October	Week 1
1W	Week A Monday and Tuesday Week B Tuesday and Wednesday	Tuesday 7 October	Week 1
2B	Week A and B Tuesday and Wednesday	Tuesday 7 October	Week 1
2W	Week A and B Monday and Tuesday	Tuesday 7 October	Week 1
3H	Week A and B Monday and Wednesday	Wednesday 8 October	Week 1
3O	Week A and B Tuesday and Wednesday	Tuesday 7 October	Week 1
4M	Week A and B Tuesday and Wednesday	Tuesday 7 October	Week 1
4R	Week A and B Monday and Wednesday	Wednesday 8 October	Week 1
5P	Week A Tuesday and Friday Week B Wednesday and Friday	Wednesday 5 November	Week 5
5R	Week A Thursday and Friday Week B Monday and Friday	Friday 7 November	Week 5
5S	Week A Monday and Tuesday Week B Tuesday and Friday	Friday 7 November	Week 5
6C	Week A Monday and Friday Week B Monday and Thursday	Thursday 20 November	Week 7
6O	Week A Tuesday and Friday Week B Monday and Friday	Monday 17 November	Week 7

Students must bring the following items on their HPE days:

College swimming togs
College rashie
College swimming cap
Towel
Goggles (only if required)

All these items can be purchased from the Uniform Shop.

Your assistance in ensuring ALL items are named and brought to each HPE lesson is greatly appreciated.

If your son/daughter is unable to swim due to injury or illness, please email their class teacher to ensure they are not marked as unprepared for class.

Primary Sport

For all the latest updates on Andrews Cup and Britton Shield sporting events, please refer to The Collective and our College App. Make sure to check these channels weekly for important information.

If you have any further questions or inquiries, please don't hesitate to contact:

Who	Email
Clayfield College Sport	sport@clayfield.qld.edu.au
Ms Cerene Hughes, Head of Sport and Activities	chughes@clayfield.qld.edu.au
Miss Amy Lewin, Primary Sports Co-Ordinator	alewin@clayfield.qld.edu.au

Andrews Cup and Britton Shield

Swimming Pre-Season Training

In preparation for the Andrews Cup and Britton Shield Swimming Competitions in Term 1 2026, we invite all interested students in Years 1 to 5 to join the Primary Swimming Pre-Season Training Squad during Term 4.

Training will commence Thursday 9 October 2025 and will be held as follows:

Day	Time
Tuesday	7:15am to 8:00am
Thursday	7:15am to 8:00am

All students are encouraged to attend at least one session per week. Please note that these sessions are not Learn-to-Swim classes and are intended for students who can competently swim 25 metres in both Freestyle and Backstroke.

Current Year 1 students and any Year 2 students who were not part of the Andrews Cup or Britton Shield Swimming teams this year (2025) will be required to undertake an assessment to confirm readiness.

Assessments (approximately 10 minutes each) will be conducted by a member of the Clayfield Swimming Coaching Team. To book your child’s assessment, please contact Miss Amy Lewin: alewin@clayfield.qld.edu.au

Clubs Program

The lunchtime Clubs Program will begin in Week 2 of Term 4 and information in relation to this will be distributed via The Collective next week. Clubs are optional, at no cost to families and the offerings change each term.

Homework Club Update

Years 1 to 3 Homework Club Change of Days

As previous communicated in the Collective, Term 3, Week 5 Primary Bulletin, due to a lack of enrolment numbers for students attending Years 1 to 3 Homework Club, our new weekly offering will be on Monday and Wednesday only, from the beginning of Term 4. Students in Years 4 to 6, will continue with Homework Club at 3:10pm to 5:00pm on Monday to Thursday.

Bookings are essential through Student Services: studentservices@clayfield.qld.edu.au and is subject to availability. If you have any questions, please contact Mrs Miriam Bryan: mbryan@clayfied.qld.edu.au.

External Co-Curricular Activities

The following external sports and activities will be available for students to participate in Term 4. Please contact the provider directly for bookings and information. Mrs Alice David is the College contact for any questions you may have.

Contact	Email
Mrs Alice David	studentservices@clayfield.qld.edu.au

We are pleased to offer a new Football Provider, GP Futbol Academy.

Collection Arrangements

Clayfield Swimming and Lifetime Tennis

Swimming coaches and Lifetime Tennis coaches will also meet students at Circular Drive, if their lessons are due to start at the end of the school day.

Futbol, Coding and Chess Mates

Students attending Futbol, Code Camp and Chessmates will also be met at Circular Drive and taken to their activity.

Please note Pre-Prep students continue to be picked up from their classroom.

Parents are asked to please write a note in the student diary so that classroom teachers are aware of arrangements for their child at the end of the school day.

Date	Event
Tuesday 7 October	Term 4 begins (Summer Uniform)
Wednesday 8 to 9 October	Co-Curricular/Group Photos
Friday 10 October	World Mental Health Day Year 3 Camp Out
Wednesday 22 October	Britton Shield Aquathlon
Saturday 25 October	Andrews Cup Megan Mitchell Gymnastics Shield
Monday 27 October	Andrews Cup AFL Invitational Twilight Meet
Thursday 30 October	2026 Pre-Prep Parent Information Session Pre-Prep Part Time Orientation
Friday 31 October	2026 Primary School Orientation (Pre-Prep Full-Time to Year 6) 2026 Prep Information Session 2026 Years 1 to 6 Parent Information Session
Wednesday 5 November	Andrews Cup Artistic Gymnastics Competition Andrews Cup Basketball Competition
Wednesday 12 November	Prep-Year to Year 1 Swimming Exhibition
Thursday 13 November	Britton Shield Basketball Competition
Friday 14 November	LUX Exhibition Art Show
Tuesday 18 November	Speech Night at QPAC Concert Hall Years 6 to 12
Friday 28 November	Year 6 Celebration and Chapel Service
Monday 1 December	Carol Service
Wednesday 3 December	Primary Presentation Day (Pre-Prep to Year 6) End of Term 4 (12:00pm)

Collaborative Partnerships

The Primary Staff are always available to answer any questions or concerns you may have. For matters pertaining to student learning and pastoral needs, your child’s teacher is the first point of call. Any administrative or other matters, please direct them to Mrs Robynne Bailey, Head of Pre-Prep to Year 2: rbailey@clayfield.qld.edu.au or Mrs Miriam Bryan, Dean of Primary School: mbryan@clayfield.qld.edu.au). Please also feel welcome to contact me: afellowes@clayfield.qld.edu.au.

I look forward to a productive and enjoyable term as we near the end of another wonderful year of learning. If you have any questions or concerns, please contact your child's teacher or the College Reception and they can further direct you to the appropriate place.

Wishing you a wonderful Term 4!

Yours sincerely

Mrs Audrey Fellowes

Deputy Principal – Pastoral/Head of Primary

afellowes@clayfield.qld.edu.au

Polices and Procedures