Reports Department 

Reporting Overview

For information on reports for both the Junior and Senior Schools, refer to the 'Teaching and Learning' tab on the Girton Grammar School website. There is also a Senior School Report Information Booklet and a Junior School Report Information Booklet available on Astra within Parent Services. When reports or results are published on Astra, parents will receive notifications from teachers as well as via email and Astra News from the Reports Department.

Junior School: Semester 1

Semester Report: By the end of Term 2, the Semester 1 Reports for all subjects will be published by teachers on Astra. 

Effort and Dedication Report: The Effort and Dedication Summary Report for Semester 1 will be published on Astra for parents to view at the end of this term.

Merit Certificates: Merit Certificates are presented to students at the end of Term 2 assemblies.

Senior School: Semester 1

Effort and Dedication Reports: Teachers grade students’ classroom Effort and Dedication six times yearly for most subjects. Round 1 – 19th February, Round 2 – 26th March and Round 3 – 9th May were published by teachers on Astra. The Effort and Dedication Summary Report for Round 3 was published on Astra the 16th May.

Student Wellbeing and Pastoral Care Reports: The Semester 1 Student Wellbeing and Pastoral Care Report will be published on Astra by the Head of House and House Tutors in the last week of Term 2. A full copy of the report will be published on Astra during the holidays. 

Comparative Assessment Report and Student Performance Graph: The reports will be published to Astra during the term holidays. 

Merit Certificates: Merit Certificates will be presented to students with less than five/six Merits in House Assemblies or House Tutor, at the end of Semester One. Students who have received five or more Merits in Year 7, Year 8 and Year 10, six or more Merits in Year 9 and Year 10, and four or more Merits in Year 12 will be presented with their Merits at the end of term Principal Assembly. Those students will be awarded an Academic Astra Badge.

Parents will be able to access a copy of the Merits on Astra under the “Academic Reports” tab on the student profile during the school holidays.

Instrumental Reports: Semester 1

Parents of students who have instrumental music lessons will receive a Semester 1 Report. This report will be made available on Astra, and parents will be notified. For any student who ceases instrumental music lessons, a final report will be processed and made available on Astra.

Senior School: Continuous Reporting on Astra

For most subjects, each time students undertake any specific assessment task, the subject teacher will provide written feedback on the task and the grade achieved on Astra. Feedback on general progress will be provided online each term, including a summary of your child’s effort and dedication to the subject in general. 

Parents receive notifications via Astra. At the end of the year, all parents will receive an online Academic Report: the 'Statement of Results'.

Accessing reports and grades via Astra 

Academic Reports

You can access your child’s PDF Report via Astra. The 'Academic Reports' button is located under your child’s photo, to the right of their Timetable button. Select this and you will see all the Girton Academic Reports, along with Merit Certificates.   

Online Grades view

To view all of your child’s grades and feedback, log in to Astra, then select the ‘Grades’ tab underneath your child’s photo. You will see a full overview of any published grades and comments, and can select the relevant subject from the drop-down list. You can also access the published grades by clicking on the notification you receive to go directly to the feedback. Select the FAQs icon located on your parent Astra dashboard for help with accessing grades and other helpful hints. Under the 'Parent FAQs' subheading, you will find links to instruction pages and helpful video tutorials from a past parent information session. 

Other Reports

Only Girton Grammar Academic Reports are available via the 'Academic Reports' button on Astra. If you want to view other reports (e.g. NAPLAN), you need to select 'Documents' on your opening page, then click on your child’s name to the right of the screen, and the other reports will be shown under the 'Government Reports' subheading. 

On Astra, you can also see your child’s Timetable, Calendar, Due Work and lots more by selecting your child’s name on the left-hand side of the home page. To return to the Astra home page, click the Astra logo on the top left.  

If you are having trouble accessing Astra or need your log in details, email ithelpdesk@girton.vic.edu.au

Important contacts

• Mr Rod Smith (Head of Academic and Data Services) 
• Mrs Viv Bath (Deputy Head of Junior School) 
• Mrs Heather Waterston (Academic Services Reports Manager) 
• Mr Nicholas Rasmussen (Academic Services Reports Administrator)