St John's Parish Community Fete

Fete Representatives and Volunteers Needed

This year the Fete Committee is looking to fill these roles to ensure that the Fete will be as successful as always. If you can assist with any of these roles please let me know via principal@sjmitcham.catholic.edu.au

1. St John's School Representative
2. Treasurer
3. Fete Operations Area coordinator
4. Fete Operations Manager
5. Social media and comms coordinator
6. Fete Operations catering team members (Multiple)
7. Sponsorship outreach team members (Multiple)
8. Procurement coordinator
9. Traffic coordinator(s)

Fete Operations Area coordinator: 

• Coordinate and assist the setup of the designated area with volunteers and stall holders as per plan laid out by Fete Ops Manager. 
• Routine check-in with stall holders on fete day throughout the day and assist with issues if needed. 
• Carry safety checks at an agreed frequency and report to Fete Ops manager. 
• Coordinate and assist the pack up of the designated area with volunteers and stall holders  as per plan laid out by Fete Ops Manager. 

Fete Operations Manager: 

• Work with Fete Ops Area coordinator to finalise area plan i.e., to slot stalls to sections of  fete map. 
• Attend setup day and be available to guide area coordinators or stall holders where needed. 
• Ensure the Fete area plan is adhered to and any changes needed are approved. 

Social media and comms coordinator: 

• Run social media campaigns leading up to Fete via appropriate social channels. Eg: Fete day  countdown, “Come join us clips”, Stall info, sponsor info etc. 

Fete Operations catering team members (Multiple): 

• Assist the Fete catering lead with helping with food preparation for the fete setup and pack  up team, such as a bbq on setup and wind down times. 
• Assist with cleanup of crockery, plates etc. 

Sponsorship outreach team members (Multiple): 

• Work with the sponsorship coordinator to reach out to local businesses for sponsorship  opportunities. 
• Outreach may include phone calls, emails, asking a business to sponsor the Fete that you  visit in person etc. 

Procurement coordinator: 

• Work with the Stall holders and Fete Ops Manager to finalise the orders prior to fete day  (Cutlery, drinks, bbq meats etc.) 
• Place the order and ensure stock arrives prior to Fete Day 
• Arrange pick up for any last-minute short fall of stock on fete day 

Traffic coordinator(s): 

• Work with Area coordinators to agree on traffic time and plan.  
• Assist with ensuring safe traffic ingress and egress from Fete site during setup and packup.