Privacy Reminder
There are many occasions during the school year when staff photograph, film or record students participating in school activities or events. We do this for many reasons including to e.g. celebrate student participation and achievement, showcase learning programs, document a student’s learning journey/camps/excursions/sports events etc, communicate with our parents and school community in newsletters.
Our Photographing, Filming and Recording Students Policy attached, describes how we will collect and use photographs, video and recordings (images) of students. The policy also explains when parent/carer consent is required and how it can be provided and withdrawn.
Please note there are uses of images that do not require consent. These include curriculum-based activities (i.e. class work), identity management, managing behavioural and safety incidents, to support a student’s health and wellbeing, and to provide individual feedback or communication to a student, their parents/carers and/or school staff. If you have any concerns about the use of photographs in our school, for example, due to safety or cultural reasons, please contact the school on toolamba.ps@education.vic.gov.au
This Consent Form describes:
situations where consent is required and seeks that consent
how personal information will be handled in regard to privacy law
ownership and reproduction of images
If you would like to withdraw or change your consent at any time, you must notify us in writing to toolamba.ps@education.vic.gov.au. If consent is withdrawn verbally, we will make a written record of this. Please note, it may not be possible for the school to amend past publications or to withdraw images that are already in the public domain.
We will provide an annual reminder to parents about our Photographing, Filming and Recording Students Policy via Xuno and request the consent form be completed electronically. We will also notify parents when implementing software that may include photos of students, giving parents an opportunity to discuss any concerns or preferences.
If you do not understand any aspect of this consent form, or you would like to talk about any concerns you have, please contact our school on (03) 5826 5212.
Consent form is available on Xuno to complete for each child.
Privacy
Photographs, video and recordings (images) in which your child is identifiable are considered ‘personal information’ under Victorian privacy law. This means that any images of your child taken by the school may be a collection of your child’s personal information. The school is part of the Department of Education (the department). The department values the privacy of every person and must comply with the Privacy and Data Protection Act 2014 (Vic) when collecting and managing all personal information. For further information refer to the Schools’ Privacy Policy (http://www.education.vic.gov.au/Pages/schoolsprivacypolicy.aspx).