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St John's Fete

Our St John’s Parish Fete held mid/late November every year is a wonderful opportunity to come together and celebrate as a St James School, St John’s school and St John’s parish community.

 

Apart from the wonderful community spirit the fete generates, it raises funds for our St John’s parish and the two schools within the parish. Last year the fete raised approximately $10 000 for St James school. Both the 2025 and 2026 funds will combine with our Parents and Friends fundraising efforts to contribute towards the resurfacing of our lower grass/mud pit area for our students to use.

 

We are seeking your support with this years Annual St John's Parish Community Fete. Every year we have hundreds of volunteers from across the school and Parish to work on stalls, give donations and coordinate stalls. The fete needs volunteers to make it the great success that it is each year.

 

I am seeking volunteers from our school parents to join the Fete Committee this year. It can be for just one year or longer.

Your role would be to attend a few meetings in the lead up to the 20 November Fete Day and assist with communications and promotions across the school community.

 

Please consider one of the following roles and email either myself, Jen Harvey or Roshan venittoroshan@hotmail.com  should you have any questions or wish to volunteer for one of these roles either as the coordinator or assistant.

 

Thanks,

 

Dave

 

 

  • Fete Ops Area coordinator:
    • Coordinate and assist the setup of the designated area with volunteers and stall holders as per plan laid out by Fete Ops Manager.
    • Routine check-in with stall holders on fete day throughout the day and assist with issues if needed.
    • Carry safety checks at an agreed frequency and report to Fete Ops manager.
    • Coordinate and assist the pack up of the designated area with volunteers and stall holders as per plan laid out by Fete Ops Manager.
  • Fete Ops Manager:
    • Work with Fete Ops Area coordinator to finalise area plan i.e., to slot stalls to sections of fete map.
    • Attend setup day and be available to guide area coordinators or stall holders where needed.
    • Ensure the Fete area plan is adhered to and any changes needed are approved.
  • Social media and comms coordinator:
    • Run social media campaigns leading up to Fete via appropriate social channels. Eg: Fete day countdown, “Come join us clips”, Stall info, sponsor info etc.
  • Fete Ops catering team members (Multiple):
    • Assist the Fete catering lead with helping with food preparation for the fete setup and pack up team, such as a bbq on setup and wind down times.
    • Assist with cleanup of crockery, plates etc.
  • Sponsorship outreach team members (Multiple):
    • Work with the sponsorship coordinator to reach out to local businesses for sponsorship opportunities.
    • Outreach may include phone calls, emails, asking a business to sponsor the Fete that you visit in person etc.
  • Procurement coordinator:
    • Work with the Stall holders and Fete Ops Manager to finalise the orders prior to fete day (Cutlery, drinks, bbq meats etc.)
    • Place the order and ensure stock arrives prior to Fete Day
    • Arrange pick up for any last-minute short fall of stock on fete day
  • Traffic coordinator(s):
    • Work with Area coordinators to agree on traffic time and plan.
    • Assist with ensuring safe traffic ingress and egress from Fete site during setup and pack-up.
  • Treasurer:
    • Responsible for overseeing the finances ensuring all income and expenses are accurately recorded and communicating the budget, tracking expenses and providing a financial report of the outcome.
  • Electrician:
    • The Event Electrician ensures St Johns Parish Fete has safe, reliable power for stalls, rides and attractions using existing site infrastructure.
    • Assist with planning, setting up, monitoring during the fete, rapid fault response, minor repairs, and oversee pack-down of electrical equipment.
    • The role suits a licensed or suitably qualified electrician who is practical, safety-focused, community-minded and available across planning, bump-in, fete day and pack-down
  • Stage Manager:
    • Coordinates everything that happens on stage, from performances to announcements, ensuring the program runs on time.
    • Manage performers, cue transitions, and solve problems quickly to keep the energy flowing.
    • The role anchors the event’s rhythm, creating a smooth, engaging experience for the crowd.