St John's Fete

Fete Representatives and Volunteers Needed

To ensure St John’s Fete can return this year, we urgently need your help as several of our dedicated committee members are stepping down after many years of incredible service. Without new volunteers to fill these vital positions, this beloved community event cannot go ahead.

By stepping up, you directly support our Catholic mission to strengthen community bonds. Your involvement also delivers tangible benefits for our children. Past fete proceeds have successfully funded new playgrounds, school furniture and The Resilience Project.

You will not be left to figure things out alone. Experienced past members will shadow you, providing comprehensive job descriptions and on-the-job training throughout the event.

 

Please review the open positions below and consider how you can help keep this tradition alive.

 

• Fete Ops Area coordinator:

  • Coordinate and assist the setup of the designated area with volunteers and stall holders as per plan laid out by Fete Ops Manager.

  • Routine check-in with stall holders on fete day throughout the day and assist with issues if needed.

  • Carry safety checks at an agreed frequency and report to Fete Ops manager.

  • Coordinate and assist the pack up of the designated area with volunteers and stall holders as per plan laid out by Fete Ops Manager.

• Fete Ops Manager:

  • Work with Fete Ops Area coordinator to finalise area plan i.e., to slot stalls to sections of fete map.

  • Attend setup day and be available to guide area coordinators or stall holders where needed.

  • Ensure the Fete area plan is adhered to and any changes needed are approved.

• Social media and comms coordinator:

  • Run social media campaigns leading up to Fete via appropriate social channels. Eg: Fete day countdown, “Come join us clips”, Stall info, sponsor info etc.

• Fete Ops catering team members (Multiple):

  • Assist the Fete catering lead with helping with food preparation for the fete setup and pack up team, such as a bbq on setup and wind down times.

  • Assist with cleanup of crockery, plates etc.

• Sponsorship outreach team members (Multiple):

  • Work with the sponsorship coordinator to reach out to local businesses for sponsorship opportunities.

  • Outreach may include phone calls, emails, asking a business to sponsor the Fete that you visit in person etc.

• Procurement coordinator:

  • Work with the Stall holders and Fete Ops Manager to finalise the orders prior to fete day (Cutlery, drinks, bbq meats etc.)

  • Place the order and ensure stock arrives prior to Fete Day

  • Arrange pick up for any last-minute short fall of stock on fete day

• Traffic coordinator(s):

  • Work with Area coordinators to agree on traffic time and plan.

  • Assist with ensuring safe traffic ingress and egress from Fete site during setup and packup.

• Treasurer:

  • Responsible for overseeing the finances ensuring all income and expenses are accurately recorded and communicating the budget, tracking expenses and providing a financial report of the outcome.

• Electrician:

  • The Event Electrician ensures St Johns Parish Fete has safe, reliable power for stalls, rides and attractions using existing site infrastructure.

  • Assist with planning, setting up, monitoring during the fete, rapid fault response, minor repairs, and oversee pack-down of electrical equipment.

  • The role suits a licensed or suitably qualified electrician who is practical, safety-focused, community-minded and available across planning, bump-in, fete day and pack-down

• Stage Manager:

  • Coordinates everything that happens on stage, from performances to announcements, ensuring the program runs on time.

  • Manage performers, cue transitions, and solve problems quickly to keep the energy flowing.

  • The role anchors the event’s rhythm, creating a smooth, engaging experience for the crowd.

 

Please call Roshan - FETE Coordinator - 0468958111 if you have any further questions.