Parent and Carers Information

The Nurse's Corner 

We ask if your child contacts you during the school day because they are feeling unwell, please ask them to report to the Sick Bay. A member of our First Aid team will assess your child and contact you if they need to be collected from school.

Illness season is now upon us - if child is unwell, in the morning we ask that you enter absence through Compass portal or contact the attendance officers.

Kindly do not send your child to school if ill.

Asthma Plans - UPDATE, if you child has asthma now is the time to renew & update their plan - no photo is required this will be added when form is submitted.

2026 CSEF Applications

The Camps, Sports and Excursions Fund (CSEF) provides payments for eligible students to attend activities like:

• school camps or trips
• swimming and school-organised sport programs
• outdoor education programs

• excursions and incursions

   

Applications for 2026 are now open, through until the end of term 2, 2026. If you applied for the CSEF at Wheelers Hill Secondary College in 2025, you do not need to complete an application form in 2026 unless there has been a change in your family circumstances.

You will only need to apply in 2026 if any of the following changes have occurred: 

• New student enrolments: your child has started or changed schools in 2026 or you did not apply at the same school in 2025 or
• Changed family circumstances: such as a change of custody, change of name, concession card number, or new siblings commencing at the school in 2026.

Schools are able to accept and process applications up until the end of term two each year. This year the cut-off date for applications is Friday 26th June. CSEF payments are made to schools from March onwards each year.

To download a copy of the CSEF Application form, please access the applicable form via the following link: https://www2.education.vic.gov.au/pal/camps-sports-and-excursions-fund/resources

Compass

It is important that parents regularly access Compass because it is our primary platform for communication between home and school. Through Compass, we share important updates, announcements, event information, permission forms, and reminders to ensure families stay informed and involved. It also allows parents to monitor attendance, view academic progress, receive feedback from teachers, and communicate directly with the school when needed. By checking Compass consistently, parents can stay up to date with what is happening in their child’s education and work in partnership with us to support their learning and wellbeing. If you are having issues accessing Compass, please contact the relevant sub school for assistance. Please call the College on 9561 5811 and ask for either the Middle School Attendance Officer, Annette Paterson or Senior School Attendance Officer, Barbora Kosikova. You can also email them as follows:

Middle School Attendance Officer: Annette Paterson annette.paterson@education.vic.gov.au

Senior School Attendance Officer: Barbora Kosikova barbora.kosikova@education.vic.gov.au

Payment Process and Closing Dates for Excursions and Activities via Compass

Camps, excursions, and other school-based activities that have a financial charge associated with them fall under the Extra-Curricular Items and Activities category of fees and are offered to students on a ‘user pays’ basis. They are offered in addition to the standard curriculum.

Cut-off dates for payment and consent on Compass are set by the school to assist us in meeting our financial and duty of care requirements for each event. In support of meeting these obligations, we are not able to extend due dates for events or take overdue payments.

Regular email reminders are sent and students are also reminded by their classroom teachers about events and when payment and consent must be received. If payment or consent is not received by the due date, your child will not be able to attend the activity and will be supervised by teachers at school.

If you have received CSEF funding and would like to allocate it towards a Compass Event, or have credit on your family statement that you would like to use, please contact us at business.manager@whsc.vic.edu.au and we can apply the credit to the event on your behalf. 

Compass has the functionality to 'Pay with CSEF or credit balance' for Events. If you have insufficient funds on your family account to cover the cost of that event we will allocate the amount that is available and then update the event to show the amount still required to be paid. Payment of the balance will need to be made before the event cut-off date for your child to be eligible to attend. If you select to use CSEF or credit to pay for an Event on Compass, please check the Event again before the closing date to make sure that any outstanding balance is paid.

Please ensure that if payment is made via the office with CSEF, credit allocation, credit card or cash, that you log on to Compass prior to the closing date to provide Consent for your child to attend the event.

Judith Walsh

Business Manager