Volunteer Policy

Approved at School Council Meeting: 24th June 2019.

Date: June 2019 Review: 2021

Purpose

To outline the processes that Numurkah Primary School will follow to recruit, screen, supervise and manage volunteers to provide a child-safe environment, and to explain the legal rights of volunteers.

Scope

This policy applies to the recruitment, screening, supervision, and management of all people who volunteer at our school.

Definitions

Child-related work: work that usually involves direct contact (including in person, over the phone, written and online communication) with a child that is a central part of that person’s duties. It does not include work that involves occasional contact with children that is incidental to the work.

Closely related family member: parent, carer, parent/carer’s spouse or domestic partner, stepparent, parent/carer’s mother or father-in-law, grandparent, uncle or aunt, brother or sister, including step or half-siblings.

Volunteer worker: A volunteer school worker is a person who voluntarily engages in schoolwork or approved community work without payment or reward.

Schoolwork: Schoolwork means:

Carrying out the functions of a school council
Any activity carried out for the welfare of a school, by the school council, any parents’ club or association, or any other body organised to promote the welfare of the school
Any activity carried out for the welfare of the school at the request of the principal or school council
Providing assistance in the work of any school or kindergarten
Attending meetings in relation to government schools convened by any organisation which receives government financial support

This is a broad definition and means that volunteers who participate in school community activities, such as fundraising and assisting with excursions, are legally protected (i.e. indemnified) from action by others in the event of an injury or accident whilst they are performing volunteer school work in good faith.

Policy

Numurkah Primary School is committed to implementing and following practices that protect the safety and wellbeing of children and our staff and volunteers. Numurkah Primary School recognises the valuable contribution that volunteers provide to our school community and the work that we do.

The procedures set out below are designed to ensure that Numurkah Primary School’s volunteers are suitable to work with children and are well-placed to make a positive contribution to our school community.

Becoming a volunteer

Members of our school community who would like to volunteer are encouraged to contact the Principal or school office if they would like to volunteer.

Suitability checks including Working with Children Checks

Working with students

Numurkah Primary School values the many volunteers that assist in our classrooms/with sports events/camps/excursions/school concerts/other events and programs. To ensure that we are meeting our legal obligations under the Working With Children Act 2005 (Vic) and the Child Safe Standards, Numurkah Primary School is required to undertake suitability checks which may include a Working With Children Check, proof of identity, work history involving children and/or reference checks.

Considering our legal obligations, and our commitment to ensuring that Numurkah Primary School is a child-safe environment, we will require volunteers to obtain a WWC Check and produce their valid card to the office for verification in the following circumstances:

Volunteers who are not parent/family members of any student at the school are required to have a WWC Check if they are engaged in child-related work regardless of whether they are being supervised.
Parent/family volunteers who are assisting with any classroom or school activities involving direct contact with children in circumstances where the volunteer’s child is not participating or does not ordinarily participate in, the activity.
Parent/family volunteers who assist with excursions (including swimming), camps, excursions, and similar events, regardless of whether their own child is participating or not.
Parent/family volunteers who regularly assist in school activities, regardless of whether their own child is participating or not
Parent/community School Council members sitting on School Council with student School Council members, regardless of whether their own child is a student member or not

In addition, depending on the nature of the volunteer work, our school may ask the volunteer to provide other suitability checks at its discretion (for example, references, work history involving children and/or qualifications). Proof of identity may also be required in some circumstances.

Non child-related work

On some occasions, parents and other members of the school community may volunteer to do work that is not child-related. For example: volunteering on the weekend for gardening, maintenance, working bees, parents and friends club coordination, school council, participating in sub-committees of the school council, fete coordination, other fundraising groups that meet in the evenings during which children will not be, or would not reasonably be expected to be, present.

Volunteers for this type of work are not required to have Working with Children or other suitability checks as they are not engaged in child-related work and children are not generally present during these activities. However, Numurkah Primary School reserves the right to undertake suitability checks, including proof of identity, Working with Children Checks, at its discretion if considered necessary for any particular activities or circumstances.

Management and supervision

Volunteer workers will be expected to comply with any reasonable direction of the principal (or their nominee). This will include the requirement to follow our school’s policies, including, but not limited to our Child Safety Policy / Statement of Commitment to Child Safety, our Child Safety Code of Conduct, and our Statement of Values and School Philosophy. Volunteer workers will also be expected to act consistently with Department of Education and Training policies, to the extent that they apply to volunteer workers, including the Department’s policies relating to Equal Opportunity and Anti-Discrimination, Sexual Harassment and Workplace Bullying.

The principal has the discretion to make a decision about the ongoing suitability of a volunteer worker and may determine at any time whether or not a person is suitable to volunteer at Numurkah Primary School.

Numurkah Primary School appropriate induction and/or training for all volunteer workers. The principal (or their nominee) will determine what induction and/or training is necessary depending on what type of work the volunteer will be engaged in.

Numurkah Primary School

Creating the future together

Issue 2 · 12 Feb 2021

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