IMPORTANT INFORMATION 

School Uniform

All students should be dressed in full school uniform at all times. (Please refer to the Uniform Policy) If there is a reason why your child is not dressed in uniform, please provide a note with a short explanation. This includes the wearing of the school hat.  

Official School Hours

We advise that supervision begins at 8:30am until the last bus leaves and we ask that if you need your child/ren to be at school earlier or later than these designated times, that you arrange this with the Principal or other staff member. Class begins at 8:50am and concludes at 2:45pm. 

Office Hours

The office will be open between the hours of 8:30am - 3:30pm. When the office is unattended an answering machine will take a message and your call will be returned as soon as possible. 

School Principal

Parents are always welcome to discuss any matters with the Principal. However, as the Principal’s administration time out of class is limited, it is essential to make an appointment.

Staffroom

The staffroom is a place where the staff can go when not on duty to relax and enjoy their break. Students, parents and visitors are asked to ring the bell at the reception desk and wait for a response. Students will not be permitted in the Staffroom unless they have permission from a staff member.

Late Arrivals & Early Leavers

Late arrivals must be accompanied by parents/carers to the office to sign in. (It is not appropriate to just drop them off at the front gate). Similarly if you are collecting your child early, please sign your child out at the office. If someone else is collecting your child, please let a staff member know either verbally or by sending in a note prior to this happening. No student will be allowed to leave the school for any reason with another person unless advised by their parents/carer. 

Attendance at School

Regular attendance at school is a Government requirement and is a vital aspect of a child’s social adjustment (attitudes to school) and learning experiences. Unreasonable absences hinder a child’s progress. However, home is the best place for a really sick child. 

Absentee Notes

Sacred Heart must keep a register of enrolment and daily attendance of all children at the school. To comply in accordance with the Registration Systems and in the best interest of students, documentation to substantiate reason for absence is required.  An appropriate reason must be recorded otherwise the absence will be recorded as unjustified.

Therefore it is necessary for the school to have an explanation as soon as possible, whenever your child is absent from school. If your child is absent and the school hasn’t received a phone call or an explanation of absence by 10:30am, an SMS will be sent requesting an explanation. 

 If a explanation is not provided within 7 days of the absence, an unexplained absence will be recorded against your child. A note may be provided in the form of  written, email or via the school’s Compass App. 

Visitors and Volunteers at School

Entering the school grounds for any reason must be via the school office. It is also important that you sign the Visitors Kiosk (Compass) at the office and take a badge to wear when you are at school (other than school functions or collecting students). Your diligence in this matter is greatly appreciated as this is a Child Protection issue.

Change of Details

It is very important that at the beginning of each school year you notify any changes of address, contact numbers, family circumstances, medical details, bus information and any other relevant information. The school must have at least two emergency contact numbers for each family. It is asked that you do this as a matter of importance. Please contact Robyn in the Office.

School Fees

Each year the school fees schedule is reassessed by the Principal in line with the Wage Price Index. Accounts are sent out in Week 3 of each term and are due within a 30 day period.  Annual, per term, monthly, fortnightly or weekly payments can be made at the Office via cash, cheque or Direct Payment into the school account. The school also offers a Direct Debit Payment system with ADIG or Centrepay. For those who wish this type of payment please ask at the Office for more details.

Unfortunately we do not have an EFTPOS machine to make payments.

Medication

If you wish the school to administer any form of prescribed medication, you first need to report to the office to complete the necessary paperwork. 

Long Term Medication

If a child is to be given regular long term medication at school, it must also be handed in at the office in the original container, with instructions written on the Long Term Medication Form. (This form must also be completed each year or if medication has changed).  

If your child has asthma, an allergy or anaphylaxis they must be diagnosed by a doctor and have a plan available for the school. This must be updated every school year.

Short Term Medication

If a child is to be given medication for a short term at school, it must also be handed in at the office in the original container, with instructions written on the Short Term Medication Form. The medication is kept in the office and given to the child at the appropriate times during the day. (Please don’t just send in medication without some type of note).

Both short term and long term medication forms can be collected from the Office.

Bus/Pick Up Information

It is important that bus or pick up arrangements for your child are confirmed. What happened last year may not necessarily be what will happen this year. Please notify a staff member as soon as possible about this so that our records can be renewed and/or confirmed. If changes are made for pick-up on the day, parents must phone the office or speak to a staff member. 

Permission Notes

When a permission note goes home it always has a due date on it. This is often set by other entities as well as the school, but is set for a reason. Notes must be returned by this date otherwise children will miss out on activities. All names on these notes must include first and last names for students and parents/carers.

Collection of Monies

We endeavour to collect all payments required for events through our Compass Pay system, however there will be times that this is unavailable or not possible. If the time arises that you need to send cash into school, please ensure that the correct money is placed in an envelope clearly marked with your child's name and the activity.This will ensure that all money is collected and marked against your child's name correctly.

THANK YOU FOR YOUR HELP WITH THESE MATTERS! IF YOU HAVE ANY QUESTIONS REGARDING ANY OF THE ABOVE MATTERS, PLEASE DON’T HESITATE TO CALL.