From Your P&F

P&F ANNUAL GENERAL MEETING & GENERAL MEETING

MONDAY 13 FEBRUARY 2023

NOTICE OF MEETING & REQUEST FOR EXECUTIVE POSITION NOMINATION

P&F is a wonderful way to be connected to your Marist family. We have jobs of all shapes and sizes ready to pass on to their next owner, with a number of current custodians moving on in 2023. 

The Marist P&F enjoys stability through the generosity of many capable hands. We are sure you would enjoy being part of it.

Executive roles that will be voted on and filled at the 2023 AGM are:

• President: One expression of interest to date - more are welcome
• Vice President: Seeking expressions of interest to nominate
• Secretary: Seeking expressions of interest to nominate
• Treasurer: One expression of interest to date - more are welcome

There are also many sub-committees seeking new members in 2023, with particular call-outs for someone to lead each of these groups:

• Parent volunteer network  - presently undertaken within the Vice President role, but seeking to separate if possible.
• Social media monitor (P&F umbrella role) - presented undertaken within the Secretary role, but seeking to separate if possible.)

(Rest assured there is currently interest from someone to manage the Walkathon)

To nominate for Executive positions please complete and email the attached nomination form to SecretaryPandF@marash.qld.edu.au . Nominations will be accepted up until 5:00pm Sunday 5 February 2023. In the event no nomination is received for a vacant position, further nominations will be taken from the floor at the meeting. 

Now is the best time to find out more - talk to any of the 2022 P&F Executive for more information.

Jim Gordon - Presidentpandf@marash.qld.edu.au 

Paul Guy, Donna Lynn- VicePresidentpandf@marash.qld.edu.au 

Bethany Sharman - Secretarypandf@marash.qld.edu.au 

Andrew Howse - treasurerpandf@marash.qld.edu.au

Please provide your contact details and we can email or call you back immediately.

Registering for the Event

In order to manage the number of attendees we do ask that you register your interest on the below link; https://www.trybooking.com/CFLYP

Agenda Items

We invite each of you, as members of the College community, to attend. We value your input and welcome agenda items. It is important that we share, discuss and action key items as a united parent body. 

We do ask that any agenda items or topics that you would like considered be emailed to either Presidentpandf@marash.qld.edu.au or Secretarypandf@marash.qld.edu.au.

In order to prepare adequate responses, we ask that you please submit these by Sunday 6 February.

Marist College Ashgrove - Sports Canteen Volunteering

Frequently Asked Questions…

What is MCA Sports Canteen?

• MCA in partnership with the P&F Association operates three canteens across the Saturday sports fixtures in Terms 1,2 and 3, providing a selection of food and drinks for players, and spectators.
• Funds from the operation of the canteens account for around half of the P&F revenue. This in turn serves all of the school community through P&F donations towards school projects.
• MCA employ a Canteen Co-ordinator for overall management of the canteens (including food ordering, general canteen operational matters, set-up and supervision of all canteens on Saturdays)
• The P&F are responsible for organising parent volunteers to prepare and serve food under the direction of the Canteen Co-ordinator.
• The ask is for each (Brisbane based) family with a son playing sport to volunteer one hour per term at any Saturday Sports Canteen.

What canteens run for which sports?

(NB: anyone can go to any canteen – this list just shows which is closest)

What are the duties of volunteers?

• General duties include front counter service, minor food preparation, set-up and pack-down activities.
• The Canteen Coordinator will tell you what needs to be done. You will also be rostered with other parents who can give you guidance.
• Volunteers generally report a very positive experience – it is a great opportunity to meet other parents in a friendly and helpful environment.

What food and drinks are served?

How do I sign up?

• Fixtures are normally published in the MCA App, so you can see where you will be playing.
• The P&F will roster a set of year groups on each week. As far as possible, this will line up with when the majority of your year group is playing at home. As the home-away routine does not 100% align for all teams, there may be weeks that your year group is rostered on where it doesn’t work for you to volunteer. This is OK – we just ask that somewhere in the term you complete one hour in any sports canteen.
• Rostered year groups, and SignUp sheet links will be communicated in the week leading up to the Saturday sports round – Newsletter Sports section (Tuesday), and MCA App reminder notice (Thursday).
• Additional reminders (with SignUp links) will be communicated through the Sports Canteen P&F year level coordinators via your year-level social media page.
• The P&F will roster all year levels on for weeks where large numbers are anticipated, or where there is some other risk to gaining the required number of volunteers.

Can students volunteer?

• Canteen volunteering is available for students who wish to provide service within the MATES program
• Counter service only – no grills, or deep fryers
• Years 11 and 12 can sign up and serve without a parent/guardian;
• Year 5-10 need to sign up and serve with a parent or guardian.

Who can I reach out to if I have more questions?

• Email any of: 
  • presidentpandf@marash.qld.edu.au 
  • vicepresidentpandf@marash.qld.edu.au 
  • secretarypandf@marash.qld.edu.au;
• Or reply to the sender of your year group social media sport canteen posts

We look forward to seeing you in 2023!