Roles and Responsibilities for Internal Exams
ROLES AND RESPONSIBILITIES FOR INTERNAL EXAMS NOT MANAGED BY VCAA
Senior School Leader:
- Liaise with the Senior School team & college Timetabler to create the exam timetable
- Publish to students an exam timetable, which outlines dates, times and any special arrangements or instructions three weeks prior to the commencement of the exam period
- Make all students aware of the expectations and procedures of an internal exam:
- no mobile phones/devices
- clear water bottles
- writing implements in a clear plastic pocket/zip lock bag
- full school uniform
- must stay for the duration of the exam
- Prepare the exam rooms in advance of the exams
Year 10/11/12 subject teachers:
- Two weeks prior to the exam period, provide the Senior School Leader with their Exam Pack. The Exam Pack must include:
- an exam cover sheet, including any additional materials permitted
- exam papers (1 per student + 1 spare)
- a photographic attendance list
- notes regarding any students with special considerations for assessment
- The exam pack must be placed in the designated tray as requested by the Senior School Leader
- Undertake revision with their students prior to the exam
- Provide all students with exam feedback two weeks after the exam. For Year 11, Semester 2 exams, teachers are to provide feedback during the Head Start period
Exam Supervision
All staff members are required to:
- check the supervision roster during the exam period
- check the day sheet on the day for any changes before 8.45am
Nominated staff in charge of starting an exam are required to:
- Collect the exams from the Senior School Office
- Ensure lined paper is provided if required according to the instructions on the exam front cover
- Set up the exam room before the allocated exam start time
- Clearly state the expectations to students once they are seated
- Clearly state the subject exam requirements (reading/writing times)
- Clearly announce when reading time begins and writing time begins and when writing time ends
- Visible clock in the room
Staff Supervising an exam need to:
- Be proactive in their supervision of students during the exam
- Not give any student assistance with information relating to the content of the exam paper
- e.g. definition of words, interpretations or questions, this includes reading the question to the student,
- Enforce the expectations according to the exam requirements
- Ensure the classroom is left ready for the next exam
- To ensure academic integrity, only one student is permitted to leave the exam room at one time
Expectations of students during exams:
- Phones to be left in lockers before the exam and other Smart devices not permitted (E.g. Fitbit, Apple watch, Smart watches and other similar devices)
- To arrive 15 min prior to the commencement of the exam
- Follow VCAA Guidelines
- Dictionaries allowed (only for English exams) and pencil cases are to be clear plastic pockets for pens and pencils (correction tape or fluid not allowed)
- A bilingual dictionary is permitted for the German written exam
- Students do not leave the exam early
- Clear water bottles with label removed
Nominated staff finishing the exam is required to:
- Inform students of the last five minutes of writing time
- Inform students of ‘pens down’ at the end of the exam
- Organise the collection of the exam papers
- Organise orderly exiting of students from the exam room
- Ensure that exam papers are placed back in the Senior School Office
Post Exam and Correction of Exams
Subject Teachers of an exam will:
- Collect their class exams from the Senior School Office
- Adhere to the agreed marking scheme
- Provide results to students and upload them onto Compass
- Provide feedback upon return of the exam