Parent Association

2023 Parent Association roles and responsibilities

PA President:

 Prepare agendas for the monthly meetings in consultation with school Leadership

 Chair monthly meetings 

Treasurer: 

 Maintain financials of the Parents Association 

 Budgeting for each event 

 Ensure correct allocation of expenses 

 Liaise with Sue and Benita in the School Administration Office in regards to all financial transactions

 Share at each monthly meeting an update on expenses and total revenue in regards to events. 

Secretary: 

 Take meeting minutes – circulate to PA members following meeting; email copy to Kim Ancrum and Sue Klein following meeting.

Events Coordinator: x2 Grade level allocated events / Whole school events

 Contact person for Class Reps to support with organisation of all PA events

 Oversees calendar of events

 Monitor approval of events through School Council 

 Communication to class reps in support of upcoming events

Class Rep Convenor: 

 Coordinating communications to class reps for distribution to class members

 Confirmation of class reps in partnership with Benita at the Admin Office and Class Teachers

 Maintenance and set up of class distribution lists 

 Establishment and revision of protocols for communication with community

New Family Convenor: 

 Welcome new families throughout the year

 Add new families to appropriate distribution lists

 Link to community members within their class

Marketing and Sponsorship:

 Administration of the BBPS Facebook group / Instagram

 Partnership and communication with community organisations

Second Hand Uniform: 

 Oversee Second Hand Uniform Stall – maintain supplies, keep tidy and presentable

 Organise communication via school newsletter as needed

Lost Property Coordinator: 

 Sorting and labelling lost property

 Maintain and tidy

Class Representative for class (one-two per class) 

 Circulate the class list to all parents/guardians (term 1)

 Send out weekly updates (updates from Compass, the teacher, the newsletter) 

 Make regular contact with the teacher 

 Organise opportunities for parents to socialise within a class and year level 

 Organise one fundraising event throughout the year, as allocated, including newsletter communication