Learning Support 

Role Descriptions

These role descriptions are to detail the learning Support roles and responsibilities of positions within the College that are attached to specific, permanent roles

IT 

Role: Responsible for the maintenance and operation of the college network and computer systems. He can assist you with passwords, laptops, installing new hardware components and software applications and using COMPASS. He also maintains the register of all computer hardware.

Responsibilities include but are not restricted to the following: 

• Computers Across Curriculum support 
• Student and Teacher laptops 
• Email, Phones/Voicemail, photocopier and printer setup 
• Projector/Audio Visual setup 
• Manage and faciliiate use of college CCTV system

• Other duties as required by the Principal

Reports to:  Assistant Principal - Professional Learning and Junior School Engagement

Library Coordinator

Role: To ensure the effective daily operation of the school Library and its associated facilities. The library coordinator is also responsible for the social media, website uploads and maintenance.  

Responsibilities include but are not restricted to the following: 

• Facilitate student borrowing from the library catalogue
• Follow up overdue books
• Maintain the library catalogue 
• Open the Library for borrowing at lunch time as negotiated
• Monitor the borrowing of school laptops 
  • Ensure the correct number of laptops are returned
  • Report minor maintenances issues to IT Support
• Maintain appropriate displays and presentations within the Library
• Coordinate and promote external programs such as the Victorian Premiers Reading Challenge, Literacy Week, and the Short Story Writing Competition
• Manage the college Facebook and Instagram accounts
• Manage the college website

• Other duties as required by the Principal

Reports to:  Assistant Principal - Teaching and Learning Innovation

Careers (Senior)

Role: The role of the Careers (Senior) is to plan and implement a strategy for developing a careers programme for the school that prepares young people for the choices and transitions in education, training and employment.

Responsibilities include but are not restricted to the following: 

• Assisting students with subject choices and tertiary course choices, application and selection procedures and provide information to parents.
• Contributing to the career education programs / units in the College and relevant areas in VCE.
• Keeping school staff and administration abreast of developments in post-secondary training and education and employment trends and contribute to cross-curriculum programs such as VET in schools.
• Regularly informing the College community of careers activities such as Open Days, Industry Days, apprenticeship vacancies etc. via the Careers and College newsletters, school homepage.
• Assisting other staff in:
  • Conducting industry visits, where appropriate
  • Conducting information nights for students and parents on careers topics
  • Contributing to local / regional or school-based careers nights / seminars
  • Encouraging students to participate in “Taster Days” and other such programs offered by industry organizations and tertiary institutions
• Assisting students to find apprenticeships and traineeships different terminology
• Contributing to counselling program with opportunities to:
  • Counsel Year 12 students with VTAC choices and other post-secondary options, and liaise with the VASS Co-ordinator
  • Counsel in groups or individually, for specialist areas of study in regard to career potential / outcomes
  • Counsel Year 10 students regarding choice of senior secondary program, subject choice, VET options and pathway options
  • Counsel Year 9 candidates for acceleration and their parents
  • Advise parents / guardians of options available to students (e.g. scholarships, study abroad, local, local Job Pathways Programs etc)
• Assist with preparation of an annual budget and maintenance of appropriate records of expenditure
• Attend a range of off-campus meetings and briefings through the year in school hours and out of hours, to maintain an appropriate knowledge base
• Manage the annual Work experience program

• Other duties as required by the Principal

Reports to:  Assistant Principal - Wellbeing, Inclusion and Senior School

Careers (7-10)/ VET Coordinator 

Role: The role of the Careers (7-10)/VET Coordinator is to plan and implement a strategy for developing a careers programme for the school that prepares young people for the choices and transitions in education, training and employment.

Responsibilities include but are not restricted to the following: 

VET Coordinator duties

• Oversee VET enrolments at Glenroy College 
• Oversee VET enrolments of internal and external students both from the Northern Melbourne VET Cluster (NMVC) Portal and other non-VET cluster schools.
• Keep an up-to-date database, register and records of enrolments and withdrawals from program so that accurate MOUs can be provided to external schools,
• Liaise with General Office, Program Leaders and Timetabler and cross check with Compass rolls to ensure the accuracy of VET enrolments and class lists for VET classes and qualifications.
• Maintain a register of Glenroy College students attending external VET programs, oversee the MOU with that institution and liaise with the external RTO’s in relation to VET programs that Glenroy students attend.
• Liaise with other schools and their VET Coordinators regarding their students coming to Glenroy College and sort out any issues they or the students may have. In the case of students exhibiting unacceptable behaviour liaise with the Principal team, notify home schools and organise behaviour agreements as appropriate.
• Report any issues relating to Child Safety immediately to the Principal and make any notification to the relevant authorities as required by law.
• Ensure attendance lists for external students are distributed promptly to other schools via the portals and directly via email to non-VET cluster schools. Follow up via email with the relevant Coordinator any student who has missed three consecutive VET classes and/or is at risk of non-completion.
• Organise MOU with relevant schools and liaise with the Business Manager to ensure accurate invoices are sent.
• Ensure other schools’ VET Coordinators are kept informed of developments, open days, costs etc and assist the college to grow its provision. 
• Organise student surveys to ascertain level of satisfaction with courses.
• Attend VET Coordinators’ network meetings and relevant VET in-service as required.
• Input assessments for all VET students on VASS and/or VETtrak and check the integrity of the data in conjunction with the VET RTO Manager.

Careers Counsellor duties

(Please note, this is a shared role with an additional Counsellor)

• Assisting students with subject choices and tertiary course choices, application and selection procedures and provide information to parents.
• Contributing to the career education programs / units in the College and relevant areas in VCE.
• Keeping school staff and administration abreast of developments in post-secondary training and education and employment trends and contribute to cross-curriculum programs such as VET in schools.
• Regularly informing the College community of careers activities such as Open Days, Industry Days, apprenticeship vacancies etc. via the Careers and College newsletters, school homepage.
• Assisting other staff in:
  • Conducting industry visits, where appropriate
  • Conducting information nights for students and parents on careers topics
  • Contributing to local / regional or school-based careers nights / seminars
  • Encouraging students to participate in “Taster Days” and other such programs offered by industry organizations and tertiary institutions
• Assisting students to find apprenticeships and traineeships different terminology
• Contributing to counselling program with opportunities to:
  • Counsel Year 12 students with VTAC choices and other post-secondary options, and liaise with the VASS Co-ordinator
  • Counsel in groups or individually, for specialist areas of study in regard to career potential / outcomes
  • Counsel Year 10 students regarding choice of senior secondary program, subject choice, VET options and pathway options
  • Counsel Year 9 candidates for acceleration and their parents
  • Advise parents / guardians of options available to students (e.g. scholarships, study abroad, local, local Job Pathways Programs etc)
• Assist with preparation of an annual budget and maintenance of appropriate records of expenditure
• Attend a range of off-campus meetings and briefings through the year in school hours and out of hours, to maintain an appropriate knowledge base
• Manage the annual Work experience program

• Other duties as required by the Principal

Reports to:  Assistant Principal - Wellbeing, Inclusion and Senior School

Senior School Admin Support – VASS/VCE/Careers

Role: The Senior School Admin supports the facilitation of effective senior programs within the school.

Responsibilities include but are not restricted to the following: 

• Work with staff to produce applications for SEAS/ Derived scores. This includes explaining and producing documentation for staff and students.
• Managing the partnerships applications alongside staff that have 4 or fewer students in Unit 3/4 classes
• Managing the EAL enrolment applications alongside the EAL leader for permission for students to enrol in units 3/4 EAL class
• Co-ordinate a classroom visits with teachers to explain to the students the VCAA process for year 10 -12 and what the VASS system is and why personal detail forms for students are filled in and added to the VASS system.
• Produce Eligibility reports
• Credit applications for students with accumulated credit
• Organise exam folder with all relevant documentation for exams and supervisors
• Arrange the setup of examination rooms with stationery requirements, special arrangements and other needs
• Co-ordinate the VASS database which is the primary connection to VCAA
• Co-ordinate and update details for VASS including, student and teacher rollover, subject selection, student enrolments, indicative grades and results
• Ensure all VCE/VET enrolments, training plans and SWL’s are entered
• Regularly update the VASS system including transferring students 
• Under the direction of the Assistant Principal organise the storage and distribution of exam papers before, during and after the exam Period.
• Under the direction of the Careers advisor offer Career support – administration – providing support by entering TAFE applications for students 
• Manage Exemption process
• Provide timelines and manage teachers in meeting the VCAA documentation requirements for both staff and students. 
• Organise supervisors for the GAT and external VCE exams
• Rostering of Supervisors for external exams
• Provide timely, relevant documentation for teachers for VASS input
• Regularly update the VASS system including transferring students and making changes to student details and subject selections
• Co-ordinate student enrolments, coursework papers and exam arrangements for students studying subjects outside school
• Co-ordinate seating plan for VCE exams and GAT
• Attend VASS upgrades as required
• General VASS, VET administration
• VET Attendance
• Input of VET Certificates, UOC’s and results from RTO’s
• Cross check VASS PDF with Cases information
• Co-ordinate classroom visits with teachers to explain to the students the VCAA process for year 10 -12 and what the VASS system is and why personal detail forms for students are filled in and added to the VASS system.
• Destination Data entry into Cases

• Other duties as required by the Principal

Reports to:  Assistant Principal - Wellbeing, Inclusion and Senior School

Laboratory Technician

Role: The Laboratory Technician is responsible for science laboratory requirements such as supplies, equipment, preparation and setting up of practical sessions, maintaining chemical storage, handling and disposals, and assisting science staff with demonstrations and activities. 

Responsibilities include but are not restricted to the following: 

• Practical setting up and cleaning 

• Preparing risk assessments/SOP
• Maintaining chemical storage and disposal of chemical waste 
• Assisting science staff 
• Maintaining and calibrating equipment 

• Other duties as required by the Principal

Committee Membership:

• OH&S

Reports to:  Science Domain Leader

Food tech Support

Role: Under the instruction/guidance of the Food Technology classroom teacher, this role provide support to the Food Technology learning program including ordering and preparing ingredients, maintaining specialist equipment and resources for demonstration or use by the students

Responsibilities include but are not restricted to the following: 

• Co-ordinate, organise and determine work priorities within a clearly defined functional area of Food Technology 

• To receive food order deliveries and arrange all food and equipment orders to ordering procedures for stock to be on hand for food classes 

• Complete online shopping and online orders 

• Organise and set up of all teacher demonstrations for practical classes 

• Ensure adherence to correct and safe food handling including storage, use by dates, hygiene practices of all food rooms 

• To remain up to date with all food handling and safety practices 

• Assist with ensuring OH&S regulations are in kitchens, and food studies rooms

• Ensure work areas and materials, equipment and appliances are maintained in a clean and ready to use condition 

• Clean and restock the classroom, kitchen, store rooms and laundry and ensure all work benches are sanitised after each class 

• Co-ordinate and participate in cleaning the food learning spaces ensuring this occurs daily, weekly, end of term, semester and year 

• Assist with campus based extracurricular activities, such as sporting events, involving staff catering 

• Assist teaching staff within the food studies classroom as required 

• To maintain positive relationships and attitudes with suppliers and staff at all times 

• To maintain a ‘service model’ which enables collaboration and flexibility within the role 

• Keep records of damaged stock and equipment and organise repairs. 

• Complete oven checks at the start of each semester

• Conduct regular stocktakes

• Other duties as required by the Principal

Committee Membership:

• OH&S

Reports to:  Technology Domain Leader