NOTICE OF SGM AND AGM
PONY CLUB VICTORIA INC.
Registration number
A0013413S
MEETING DETAILS
Date: Wednesday, 26 November 2025
Time: 7:00 PM AEDT
Format: Virtual Meeting (Microsoft Teams)
INVITATION TO THE MEMBER INFORMATION SESSION BEFORE THE SPECIAL GENERAL MEETING
Have questions about the proposed resolutions before the vote?
Join us for an informal information webinar to understand the proposed changes and ask questions.
Date: Thursday 6th November 2025
Time: 7:00 PM AEDT
Format: Virtual Webinar (Microsoft Teams)
Please note: This is an information-only session. No voting will take place during the webinar. The formal vote will occur at the SGM on Wednesday 26th November 2025.
BOARD NOMINATIONS
We're calling for nominations for two Elected Board positions and two Zone Nominated positions, specifically seeking Directors with Targeted Expertise. These roles will be elected or appointed at the PCV 2025 Annual General Meeting.
Desired Key Experience (in one or more areas):
- Finance or accounting
- Human Resources, especially in managing, training, and upskilling a volunteer workforce
Governance
Nomination Packs Available
Nomination packs for Board positions are now available. For full details on available positions, eligibility requirements, and nomination procedures, please visit:
Or contact the Executive Officer for more information.
Nomination Deadline: Tuesday 18th November 2025, 5:00 PM
MEETING DETAILS
Date: Wednesday, 26 November 2025
Time: 7:00 PM AEDT
Format: Virtual Meeting (Microsoft Teams)
MEETING AGENDA
SPECIAL GENERAL MEETING – 7:00 PM AEDT
- Welcome and Opening
- Consideration of Special Resolutions (see appendix)
- Voting and Results
- Close of SGM
ANNUAL GENERAL MEETING – Immediately Following SGM
- Confirmation of Minutes of the Previous AGM
- Presentation of the Annual Report
- Presentation of Financial Statements and Auditor's Report
- Election of Elected Directors (if applicable, per Rule 23.4)
- Any Other Business
VOTING INFORMATION
Who Can Vote at an SGM/AGM
Voting Eligibility: Only Club Delegates (as defined under Rule 7.1) are entitled to vote at General Meetings, which include both Special General Meetings (SGMs) and Annual General Meetings (AGMs).
Other member types, including Life Members, Individual Members, Affiliate Members (e.g., Zones), and Probationary Member Clubs, are not entitled to vote but may participate in debate (Rule 22.1(2)).
CONTACT INFORMATION
Meaghan Densley, Executive Officer
Phone: 0425 720 372