From Your P&F

Sports Canteen – Saturday 1 February

The Flats Sports canteen will be open for Trials this Saturday. If you can help out for just an hour, please put your name in the SignUp link below. We anticipate normal year-level rostering to commence again for 8 February fixtures.

Flats Canteen Term 1 2025

Marist Family Support - Help Needed Please

Hi Marist Family,

Happy New Year!

We currently have a family of five who need our support and have set up a meal train starting tomorrow.

If anyone could spare some time to make a meal for this family, it would be greatly appreciated.

There are no specific dietary requirements however a pre-prepared meal that is easy to freeze or reheat is preferred.

Meals can be dropped off to the school Tuckshop from 8:30am to 2:00pm.

Please find all the details on the Meal Train link.

Thank you in advance for your support.

Meal Train Link

P&F 2025

The P&F wishes everyone a warm welcome back for 2025 – and extends a special welcome to new parents and carers to the College.

If you are wondering where to start to get involved with the College community in 2025, we have our AGM coming up on Monday 17 February. Everyone is welcome. The AGM is a great place to meet some new people and find out what all the different P&F groups do.

Sub-committees

The P&F co-ordinate a long list of very active sub-committees that are always happy for more hands or participants:

Raffles
Sports Canteen
Marist Family Support
Amity – Parent Functions
Marist Card and Games Day
Social Media
Solo Parents
Parents of Neurodiverse Learners
Boarder Support
Walkathon
Catholic School Parents Queensland representative

Executive roles

Nominations for Executive positions for 2025 are open (until Sunday 9 February 2025) - President, Vice President, Treasurer and Secretary.
Please email the P&F Secretary for a nomination form secretarypandf@marash.qld.edu.au

Special asks for 2025

Do you have a background in:
Fundraising
Events management, or
Digital marketing?

These skills are always in high demand to support our many event-based activities and respective communications – Amity, Walkathon, Sports Canteens, and Card Days in particular.

We would also love to hear from anyone who has (or is willing to do) their RSA to join the wonderful pool of Amity volunteers who manage the year level parent functions on Friday nights. You can pick which functions you attend so it can be as small or as large a commitment as you choose.

More information?

Please reach out directly to any of the current P&F executive or sub-committees if you would like more information. Email secretarypandf@marash.qld.edu.au if you would like us to put you in touch.

Notice of Meeting

NOTICE OF ANNUAL GENERAL MEETING AND TERM 1 GENERAL MEETING of the Marist College Ashgrove Parents and Friends Association

MONDAY 17 FEBRUARY 2025 at 7:00pm

Location: The Tower Building. (It will be confirmed early in 2025 if a hybrid/remote meeting format will be available.)

Booking Link (Not essential to register, but helps us to gauge numbers):

Booking Link

Thank you to everyone who has been involved throughout 2024. P&F is a wonderful way to be connected to your Marist family across your journey at the College. Our association enjoys stability through the generosity of many capable hands, carrying jobs of all shapes and sizes. We are sure you would enjoy being part of it if you are not already!

Nominations for Executive Positions

A key item on the AGM agenda is the election of Executive positions (President, Vice President, Treasurer and Secretary) for 2025. All members of the executive retire from office during the AGM, with positions declared open. Elections for these positions are then held from the nominations received. Nominations can come from any member of the P&F. Individuals are also eligible to re-nominate for a successive term within the conditions of the Constitution.

If you are interested in nominating for an Executive role in 2025, please contact the P&F Secretary for a Nomination Form. Nominations will be accepted up until Sunday 9 February 2025. To be considered, the completed Nomination Form must be received in the P&F Secretary’s email by 9 February. secretarypandf@marash.qld.edu.au

Proposed AGENDA – Annual General Meeting

Please note – There will be no ongoing discussion of matters that are in conflict with Section 3.3 of the Constitution:

"The Association shall not…have any authority or attempt to provide any direction to the College or College staff in respect of matters relating to the operation of the school, including matters relating to the content of curriculum and the employment of staff.”

Confirmation of Attendance and Apologies	Secretary 2024
Confirmation and Acceptance of Minutes of 2024 AGM	President 2024
Business Arising from the Minutes	President 2024	* As raised in 2024 AGM minutes.
Correspondence Report	President 2024	*Propose to carry over to General Meeting unless relevant to AGM.
Head of College Report	Head of College
President’s Report	President 2024
Treasurer’s Report	Treasurer 2024	Resolution 1: Accept audited financial reports Resolution 2: P&F Donation to the school Resolution 3: Provide access to the accounts to 2025 President and Treasurer
Sub-Committee & Other Activity Reports	Sub-committee representatives 2024	Receiving of reports. *Propose general sub-committee business to be carried over to General Meeting unless relevant to AGM.
Resignation and Election of Executive	Head of College
Appointment of Sub-Committees and Delegates	President 2025
Appointment of Auditor	Treasurer 2025
Public Liability Insurance	President 2025	Resolution: Continue coverage under the College Public Liability policy
Notification to Diocesan Council	Secretary 2025
General Business	President 2025	Agenda requests are required to be submitted for consideration to secretarypandf@marash.qld.edu.au no later than 4pm Sunday 9 February 2025. Requests will be put into consideration for the Term 1 General Meeting agenda unless specifically relevant to AGM. There will be no general business taken from the floor during the meeting.
Meeting Close	President 2025

Proposed AGENDA – Term 1 General Meeting

Please note – There will be no ongoing discussion of matters that are in conflict with Section 3.3 of the Constitution:

Confirmation of Attendance and Apologies	Secretary
Confirmation and Acceptance of Minutes of Term 4, 2024 General Meeting	President
Business Arising from the Minutes	President	*As raised in General Meeting minutes.
Correspondence Report	President	*Including any items carried over from the AGM.
Head of College Report	Head of College	*Propose to consider covered by the AGM report.
President’s Report	President	*Propose to consider covered by the AGM report.
Treasurer’s Report	Treasurer	*Propose to consider covered by the AGM report.
Sub-Committee & Other Activity Reports	Sub-committee representatives	Propose to consider reports to be covered by AGM reports. Include general Sub-Committee business in this meeting.
General Business	President	Agenda requests are required to be submitted for consideration to secretarypandf@marash.qld.edu.au no later than 4pm Sunday 9 February 2025. There will be no general business taken from the floor during the meeting.