Reminders
2024 Plans
Thank you for providing us with the most up to date information regarding your child(ren’s) enrolment status at Sacred Heart Kew next year. As such, we have planned for next year based on known enrolment numbers, formulating class and year level structures as per below. Over the next few weeks we will continue to plan and allocate funds towards our school programs for 2024.
2024 Class Structure
In 2024, the following Class structure will be in place:
2 x Prep
2 x Year One
2 x Year Two
2 x Year Three
1 x Year Four
1 x Year 5
1 x Year 6
2024 Class Placement
In the coming weeks, staff will begin to consider and discuss student class placements for 2024. This task is quite extensive and a variety of factors are taken into account during this process. At Sacred Heart Kew, classroom teachers are ‘best placed’ when deciding the future learning environments for your child.
Later on this term, students will select a list of children whom they would like to be in a class with next year. Students will be placed with one of these children as a classmate for 2024.
At Sacred Heart Kew our year levels often work collaboratively throughout the school week and all students are provided opportunities to work with their year level peers, as well as their usual classmates. It is also important to note that many friendships are fostered out in the playground and not necessarily within the classroom setting.
When completing this important activity, our staff really are the experts in placing students, having the ‘big picture’, considering all elements, when determining class groups each year. A reminder to parents of 'twins' that due to various circumstances, we can not always guarantee to keep your children together or separate them, from year to year.
Educational Concerns to be placed in writing and forwarded to Principal
If you do have a genuine ‘educational concern’ for your child, this needs to be placed in writing/email and forwarded to the Principal. If this is the case, please complete this by Friday 10 November.
PLEASE NOTE - As a school, we do not act on parent requests for specific teachers.
Please note that any correspondence with classroom teachers will not be considered, all requests do need to be made in writing and sent to the Principal by the above date.
MACS MEDICAL MANAGEMENT FORMS
An overview regarding the changes from MACS since the start of this year.
- If your child has a diagnosed medical condition and requires any form of medication to be given at school they must have both forms filled in and signed by your doctor. Forms are not valid if they are just with no doctor signature.
- Having a current Asthma plan is no longer acceptable.
- If your child does not have any medical conditions then you DO NOT need to fill in these forms.
However…
- If during the year your child becomes sick and needs prescription medication given to them at school or they do get diagnosed with a new medical condition they will need these forms signed.
If the above is relevant to you and your child, please send in the signed forms to the office or upload them to Operoo (relevant forms are attached below and were also shared with all families via Operoo late last year and early this year).
If you are unsure or need further support completing these forms, please email me at:
Kind Regards,
Courtney Drough (Learning Diversity Leader)
Entering the School Grounds
Families can enter the school grounds from 4 entrances:
- Cotham Road pedestrian gate (closest to the Church), please walk into this area from the Cotham Road footpath. This is the only gate that you can access during the school day.
- St John's Parade pedestrian gate (8.30am - 8.45am and 3.15pm - 3.35pm)
- Glenferrie Road gates (Kiss and Drop) - cars only (8.30am - 8.45am and 3.15pm - 3.35pm)
- Glenferrie Road Pedestrian Gate (8.30am - 8.45am and 3.15pm - 3.35pm). Parents and children are kindly reminded to walk around our main Admin building, away from the basketball court, and any cars that may be in this area each day.
- If adults need to go to the toilet when onsite at school, there is an adult toilet in the Prep corridor (lower level of the Prep - Two Admin building).
Junior Playground near Kiss and Drop (Out of bounds area before and after school)
A reminder that the Junior Playground near Kiss and Drop is an out of bounds area both before and after school due to health and safety issues.
Car Parking
A reminder to all parents that the front car park (Cotham Road) is for Staff Car Parking only. This Car Park is only to be used by parents who are dropping off or picking up their children from Before/After School Care. Parents are kindly asked to park in the surrounding streets if wanting to walk into our school grounds.
St John’s Parade ‘2 minute area’ protocols
If picking up or dropping off your child(ren) at St John’s Parade ‘2 minute area’, please do not park in this area and/or leave your car. This is solely a pick up and drop off point and constant traffic flow is vitally important in this busy street. If you wish to park your car and walk into the school grounds, please find a car park in the surrounding streets.
U-turns in the Trinity Staff car park driveway
Please also do not do a ‘u-turn’ in the Trinity staff car park driveway. This dangerous driving manoeuvre is causing a great deal of chaos for both our parents and the general public. After dropping or picking up your child(ren), please continue along St John's Parade to the very end.
Kiss and Drop Procedures
As mentioned above, our very successful Kiss and Drop procedure continues in 2023, with the Glenferrie Road side gates opening at 8.30am and closing at 8.45am each morning, and again opening at 3.15pm in the afternoon and closing at 3.35pm.
Please remember the following procedures:
- Please make sure that your family name is on the visor of your car so we can have the children ready (Laminated surnames for Kiss and Drop have been sent home)
- Parents need to keep their engines running
- Parents are not to get out of their cars
- Children have to be able to do their own seat belts up when they are placed in the car
- Children enter and exit the vehicle from the left hand side of the car (school building side).
- Children's bags must be kept in the car (not the boot), so children or staff members can safely take these out. For obvious safety reasons, staff are unable to take bags from behind the car. Thanks for your understanding with this important safety measure.
- Please note: There is no pedestrian access at any time through the Glenferrie Road double gates. This is for cars only.
Thank you for your support, understanding and cooperation with these safety protocols.
Communication Platforms
Audiri App
A reminder that the school sends out information/communication via Audiri app.
This can be downloaded from the App Store. Search for ‘Sacred Heart School Kew’ once in Audiri app.
For parents already with the app, please make sure you update this regularly as notifications may not appear on your device if not updated from time to time.
Operoo
Operoo
Operoo
Thank you to those parents who have completed and updated their child(s) Operoo medical profile and emergency contact information via the Operoo platform. This is very much appreciated.
Please update any changes to your address, phone number(s) and/or email addresses on Operoo whenever things change for you.
Please also make sure that whoever is the Primary Contact on your child(s) account, has also added the other parent as a Secondary Contact person, with the relevant email address.
When communication is sent out to families from specific year levels, we do share things with both the Primary and Secondary contacts, but this only works, if there is a Secondary Contact email address listed.
A number of forms have been uploaded earlier this year for parents to complete.
- 2023 Photo Permission form
- 2023 Volunteer Application Form and other relevant information
- 2023 ICT Responsible Use Agreement (Prep - 2) and (Years 3 - 6)
- Sacred Heart Kew Child Safety Code of Conduct (UPDATED)
Thanks for your prompt attention with these forms.
Student Supervision
Just a reminder that children are not to arrive at school before 8.30am. Teachers begin outside duty supervision at this time. If children arrive before this time they need to attend Before School Care.
Children arriving late to school
Just a reminder to families that children who arrive late to school in the morning are required to be signed in to the school office by an adult. If children are not at school by 9.30am (and no notification has been sent by parents), a follow up phone call will be made to parents, regarding the whereabouts of absent children. Punctuality is so very important in all our lives, none more so than in our children. Please aim to have your children here at school before the bell rings each day at 8.45am.
School Absences
A reminder to parents that if your child/ren are absent to please notify the school office or send notification through Skoolbag app. Please do so before 8.45am.
Children on holidays during school term
We understand that from time to time, children and their families go away on holiday during the school term. During this time, some parents request ‘homework’ for their children whilst travelling. If this is the case, the best ‘homework’ for children to complete, is to fully immerse themselves in their holiday.
The school encourages children to keep a journal, so they can write down their experiences along the way, but does not require or provide ‘homework’ for children to complete when they holiday within the school term. When children return to school from their holiday, they can share their stories and memories of their holidays with their teachers and classmates, who look forward to hearing all about their travels and welcoming them back.
Communication at Sacred Heart Kew
Your child(s) classroom teacher is always the FIRST port of call
From time to time, you may have information regarding your child that may be relevant to your child(s) classroom teacher. Or you may have a question or query, related to the classroom or another aspect of school life. In these instances, your child(s) classroom teacher is always the FIRST port of call.
Emailing Staff - Please do not directly email staff members.
As part of our communication policy at Sacred Heart Kew is that any email correspondence from parents to staff members needs to be sent to admin@shkew.catholic.edu.au and this will then be forwarded on to the relevant staff member.
Parents are also reminded that any emails received outside of school hours and on the weekend, will not be replied to or followed up until the following school day. We thank you for your understanding with this matter.
Meeting with teachers/staff members
Parents wishing to meet with teachers/staff members are kindly asked to email admin@shkew.catholic.edu.au to organise a suitable day and time for this to occur. This request will then be passed on to the relevant staff member who will then be in touch. Parents are respectfully asked to please not enter the school buildings before the school day begins, as this is teacher/staff preparation time. Please organise a meeting through the above email address. Thanks for your cooperation with this.
School Fees
School Fee notices were sent out via classroom tubs last term. Please check your child(s) bag if you cannot locate these. Thanks for your prompt payment and support.
Marianne Moore (School Bursar)
Camp, Sports, Excursions Fund (CSEF) application form
Please see the attached details of criteria for claiming CSEF funding.
If you hold an eligible card please complete the application form and return ASAP.
Bus Safety
As everyone is aware, from time to time, our children travel to and from excursions and sporting events, via bus. Please be advised that we only book bus companies who provide seatbelts on their buses. Please also be aware that at the time of the bus departing each venue, children are reminded to fasten their seatbelts, so they're safe and secure during each bus trip. Teachers/adults do check that this is the case, prior to departure.