Parent & Carers Information

Important SSB Update

Please transact in the SSB portal prior to June 30

For families who have not yet allocated SSB to School Activities, please note that the SSB Portal will close on the 30 June. If you have not allocated to School Activities before this date, SSB funds will not be available for you to use towards school activities until September/October after the department has completed their reconciliation and the balance of funds are made available for allocation via the family statement.

If you have any queries about your recently emailed statement or the SSB, please email our new accounts email address: 7805-accountsrec@schools.vic.edu.au

CSEF Applications Close Friday 4 July

A reminder to families that CSEF Applications for 2025 close on Friday 4 July.

The Camps, Sports and Excursions Fund (CSEF) provides payments for eligible students to attend activities like:

School camps or trips
Swimming and school-organised sport programs
Outdoor education programs
Excursions and incursions

Applications for 2025 are now open through until the end of Term 2, 2025. If you applied for the CSEF at Eltham High School in 2024, you do not need to complete an application form in 2025 unless there has been a change in your family circumstances. Eltham High School will apply for the CSEF on your behalf.

You will only need to submit an application form in 2025 if any of the following changes have occurred:

New student enrolments: your child has started or changed schools in 2025 or you did not apply at the same school in 2024 or
Changed family circumstances: such as a change of custody, change of name, concession card number, or new siblings commencing at the school in 2025.

Schools are able to accept and process applications up until the end of term two each year. CSEF payments are made to schools from March onwards each year.

To download a copy of the CSEF Application form, please access the applicable form via the following link: https://www2.education.vic.gov.au/pal/camps-sports-and-excursions-fund/resources

2025 School Council Approved Contributions

2025 School Council Approved Contributions are available to pay via the Payments Centre on Compass. You can choose to pay Contributions in full or via a payment plan option of three or six instalments. If you opt for a payment plan after an instalment date, Compass will deduct payment from your credit card on the following day for past instalment dates with remaining payments in line with the advertised dates. Alternatively, 2025 Contributions and Electives are open for payment via the Payments Centre for the full school year, so you do have the option of making part payments at any time during the year when it is convenient to you.

Due to changes in the Parent Payment Policy and functionality within the billing module of Compass, we regret that we are unable to allocate credits on family accounts towards School Contributions. Credits available on your account can either be allocated to outstanding account charges or refunded to a nominated bank account. You can action use of your credits by downloading and completing the 2025 Family Credit Allocation Refund Request Form from the Compass Newsfeed. Completed forms can be returned via email to 7805-accounts@schools.vic.edu.au to allow us to process your request.

If you have any queries regarding School Council Approved Contributions for 2025, please contact the General Office on 9430 5111 or via email, 7805-accounts@schools.vic.edu.au.

Payment Process and Closing Dates for Excursions and Activities via Compass, including payment via CSEF and credit balances

Camps, excursions, and other school-based activities that have a financial charge associated with them fall under the Extra-Curricular Items and Activities category of fees and are offered to students on a ‘user pays’ basis. They are offered in addition to the standard curriculum.

Cut-off dates for payment and consent on Compass are set by the school to assist us in meeting our financial and duty of care requirements for each event. In support of meeting these obligations, we will not extend due dates for events or take late payments.

Administration staff send an email to families when the event is published and a reminder email five days prior to the event closing date. Students are also reminded by their classroom teachers about events and when payment and consent must be received. If payment or consent is not received by the due date, your child will be excluded from the activity and will be supervised by teachers at school.

If you have received CSEF funding and would like to allocate it towards a Compass Event, or have credit on your family statement that you would like to use, please contact Jacinta D’Avoine (Revenue Administrator) 9430 5118 or email

7805-AccountsRec@schools.vic.edu.au to arrange for the allocation to be processed.

As Compass now has the functionality to 'Pay with CSEF or credit balance' for Events, if you have insufficient funds on your family account to cover the cost of that event we will allocate the amount that is available and then update the event to show the amount that is still required to be paid. Payment of the balance will need to be completed before the event cut off date for your child to be eligible to attend. If you select to use CSEF or credit to pay for an Event on Compass, please check the Event again before the closing date to make sure that any outstanding balance is paid.

Please ensure that if payment is made via the office with CSEF, credit allocation, credit card or cash, that you log on to Compass prior to the closing date to provide Consent for your child to attend the event.

If you are having issues accessing Compass, please contact the relevant sub school for assistance.

Thank you for your support with this matter.

CATHERINE ZERNA, Finance Manager

First Aid News

Important Notice: ADHD Medication Administration at School

Examples are – Ritalin, Vyvanse, Concerta, Dexamfetamine

A reminder to parents and carers any student who requires ADHD medications during school hours must have the medication administered through First Aid. These types of medications are a controlled medication in the schedule 8 class.

This policy ensures that all medications are dispensed safely and under appropriate supervision, in accordance with School and Department of Education guidelines.

A completed Authority to Dispense Medication consent form is required before any medication can be administered by the school. Forms are available from the General Admin Office, School Website or the link below.

We appreciate your cooperation in maintaining a safe and supportive learning environment for all of our students.

Medication Authority to Dispense.pdf

FIONA CASEY, First Aid Officer