From Your P&F

Walkathon is Fast Approaching

Sunday 10 August

The Volunteer Signup is now open. We know there are many people who like their regular spot, so now is the time to jump into the SignUp to secure your favourite job.

We are especially keen to hear from anyone for our most critical volunteer role as an on-course guide (within the Barracks). Guides sit in pairs at one of many checkpoints on the course to point out the direction for the next stage for any walkers who may be unclear. All the guides assemble at the Grandstand before the commencement of the Walkathon for a briefing before being taken onto the Barracks in a bus to their designated checkpoint. When all the walkers have come through the guides are picked up by the bus, returning back to the Grandstand in time to enjoy a complimentary canteen lunch and the conclusion of the Battle of the Bands. This is as close to the action as you can get without walking!

As we need to send names to the Barracks in the weeks leading up to the event, we need to have all course guides in the SignUp no later than Friday 18 July. Please use the comments section in Signup to let us know:

• If this is the first time you are volunteering as a course guide
• Your favourite checkpoint if you have done this before
• Anyone you would prefer to be paired with

https://signup.com/client/invitation2/secure/1002484584088/false#/invitation

Sports Canteen - P&F Volunteer Co-ordinator

The P&F are seeking someone to take over the job of issuing the call for volunteers. The intent is to shadow the role in 2025, with a view to commencing in 2026.

A few details on how sports canteens are managed:

• Canteen operations are limited to AIC fixture weeks in Terms 1, 2 and 3 where there are teams playing at home.
• Food ordering, canteen opening and closing, food prep and delivery are all done by the MCA Catering team.
• The Catering team also sets up the Signup Sheet at the start of each term. We use the same links for the full term.
• Canteen buildings, fixtures and fittings are maintained by the College.
• The P&F operates on a no-Cash basis, so there is no requirement for collecting, counting, and banking weekly takings. All the canteen takings come through the eftpos machines. The accounts are managed by the P&F Treasurer, including any replacement/repair of eftpos machines, and payments for canteen stock.
• There is a very experienced and responsive group of parent year level contacts who facilitate the weekly volunteer calls through the year level facebook pages.

 The role of Volunteer Co-ordinator involves several small routine tasks across fixtured weeks in Terms 1,2 and 3. It is helpful to attend the canteens from time to time across the term to get to know the catering staff, stay in touch with the volunteers, and generally be part of the great atmosphere on Saturdays. However, if required, the role can be done remotely/offline, working around existing commitments across Monday – Friday.

A typical week’s activities looks like:

• Liaising with the College Head of Catering to agree on the weekend’s volunteer ask once fixtures are issued
• Identifying a roster (year levels or teams as appropriate) to fill the volunteer requirement for the coming Saturday
• Liaising with the year level volunteer contacts to confirm and distribute messages for the week
• Sending the agreed message to the P&F Secretary to include in the weekly newsletter
• Staying in touch with progress on volunteer numbers across Thursday-Friday, and making requests to the College for Parent Orbit notices or additional facebook messages to address shortages

Please reach out to Donna Lynn at PresidentPandF@marash.qld.edu.au if you would like to find out more.

Marist Card and Games Day - P&F Guest Relations Coordinator

At the end of 2025, the current Guest Relations Coordinator for Marist Card and Games Day will be leaving the College with her Year 12 son. Therefore, we need someone to take over this role from 2026. Now would be a great time to come onboard to shadow the role.

This role would suit someone who loves interacting with people by sending out invitations, gathering RSVPs including dietary requirements, making seating plans, welcoming guests, making announcements over the microphone… basically being an outgoing, welcoming person who keeps the day running smoothly.

Time-commitment-wise, the role is required to attend Card and Games Day once per term, which is always a Wednesday 8:00am-2:30pm; help with setup on the Tuesday afternoon before each day 1:00pm-2:30pm; and sporadic time in the lead up to send out invitations, receive RSVPs and communicate catering requirements to the College.

If this sounds like something you could help us with, please contact Ann Rainbow on carddaypandf@marash.qld.edu.au or 0411 482 792 to find out more.