Parent and Carers Information

News from the College Office

We are delighted to introduce two new members who have recently joined our office team:

Jess Elms is our new Office Administrator. Jess, who works full-time at the front desk, will be the first point of contact for visitors, handle phone calls, and assist students and staff with various inquiries. With her previous experience in Inclusion at Wellington Secondary College, Jess brings excellent organisational skills and a friendly attitude to our College. She is eager to immerse herself in our College community. Welcome, Jess!

Carolyn Dickinson joins us as our new College Nurse. A Registered Nurse (DIV 1) with 12 years of experience at Glen Waverley Secondary College, Carolyn brings a wealth of knowledge and expertise. She is available Monday to Friday from 9:30 am to 2:30 pm and can be reached at Carolyn.Dickinson2@education.vic.gov.au. Carolyn will be contacting parents to update Anaphylaxis, Allergy, Epilepsy, and Diabetes Management Plans and is available to discuss any student medical concerns. Welcome, Carolyn!

School Office Staffing Profile

• Judith Walsh is our Business Manager. Judith, who has been with the Department of Education for 8 years, has been at Wheelers Hill Secondary College for the past 12 months, coming to us from Mount Waverley Secondary College.
• Paula Moorman is our Assistant Business Manager. Paula, known for her extensive experience at Wheelers Hill Secondary College over the last 11 years, manages the school office and provides valuable support to the Business Manager and the whole College community.
• Tracy White is our Human Resources Manager/Daily Organiser/Principal’s Assistant. With 8 years at the College, Tracy manages staffing, organises School Council activities on behalf of the Principal, and co-ordinates our Year 7 transition program.
• Amanda Briginshaw works part-time as our Office Administrator. Amanda, who previously worked at Brentwood Secondary College and over 20 years at Monash University, compiles our College Newsletter and coordinates facility hirers. She is in the office on Mondays, Wednesdays, and Thursdays.

If you have any questions or need assistance regarding your students, please feel free to contact the College Office. We are here to help!

Office hours: Monday to Friday 8am – 4pm        

Telephone: 9561 5811 

Email: wheelers.hill.sc@education.vic.gov.au      

2024 School Council Approved Contributions

2024 School Council Approved Contributions are available to pay via the Payments Centre on Compass. You can choose to pay Contributions in full or via a payment plan. There are several options available. If you opt for a payment plan after an instalment date, Compass will deduct the payment from your credit card on the following day for past instalment dates with remaining payments in line with the advertised dates.  Alternatively, 2024 Contributions and Electives are open for payment via the Payments Centre for the full school year so you do have the option of making part payments at any time during the year when it is convenient to you.

If you have any queries regarding School Council Approved Contributions for 2024, please contact the General Office on 9561 5811 or via email at wheelers.hill.sc@education.vic.gov.au

Payment Process and Closing Dates for Excursions and Activities via Compass, including payment via CSEF and credit balances

Camps, excursions and other school-based activities that have a financial charge associated with them fall under the Extra-Curricular Items and Activities category of contributions and are offered to students on a ‘user pays’ basis. They are offered in addition to the standard curriculum.

Cut-off dates for payment and consent on Compass are set by the school to assist us in meeting our financial and duty of care requirements for each event. In support of meeting these obligations, we are not able to extend due dates for events or take late payments. 

Staff send a notification to families when the event is published and reminders prior to the event closing date. Students are also reminded by their classroom teachers about events and when payment and consent must be received. If payment or consent is not received by the due date, your child will not be able to attend the activity and will be supervised by teachers at school. We really want all students to participate where possible and we appreciate you working with us to ensure they can take part. 

Compass now has the functionality to 'Pay with CSEF or credit balance' for events. You can select this option and if you have insufficient funds on your family account to cover the cost of that event we will allocate the amount that is available and then update the event to show the amount that is still required to be paid.  Payment of the balance will need to be completed before the event cut-off date for your child to be eligible to attend.  If you select 'Pay with CSEF or credit balance' for an event on Compass, please check the event again before the closing date to make sure that any outstanding balance is paid.  

Please ensure that if payment is made via the office with CSEF, credit allocation, credit card or cash, that you log on to Compass prior to the closing date to provide Consent for your child to attend the event.

A big thank you to the Wheelers Hill SC families who have donated so generously to our Library and Building Funds. So far we have upgraded the sound system in the theatre, installed new security gates in the library and we are in the process of upgrading the student toilets. We would be unable to continue to enhance our facilities without your generous donations.

If you made your contribution through Compass you can generate your Tax Deductible Receipt as follows:

If you are having issues accessing Compass, please contact the school office for assistance. 

The School Office Team

Campion have introduced vouchers that can be purchased throughout the year then redeemed online or in-store for all your booklist items.  Please see details on the flyer.