Sign In/Sign Out Policy

Monivae College is responsible for safeguarding its students, staff and visitors. Knowledge of who is on the school site, and their location at any given time, is essential to achieving this purpose. Under Occupational Health and Safety laws and emergency management procedures the school needs to account for the whereabouts of all persons including staff, students, contractors, parents and other members of the public who may be visiting the school. 

Monivae College has an electronic sign in / sign out system in place, which is located at the main Reception Area of the school. 

1. Visitors
   1. All visitors must report to the main reception area of the School.
   2. All visitors must use the designated sign in station at the reception desk to sign in. The sign in station will require completion of a basic details form, agreement to the child safety code of conduct, supply their working with children check details (if available), provide a valid ID and state the purpose of the visit. 
   3. The system will generate a visitor badge which must be visible at all times while on school property. 
   4. Contractors
      1. All contractors must report to the main reception area of the School if undertaking working during school days and hours.
      2. All contractors must use the designated sign in station at the reception desk to sign in. The sign in station will require completion of a basic details form, agreement to the child safety code of conduct, supply their working with children check details (if available), provide a valid ID and state the purpose of the visit. 
      3. The system will generate a contractor badge which must be visible at all times while on school property. 
   5. Parents / Guardians
      1. Parents and guardians are required to sign in at the reception before proceeding to any part of the school.
      2. If a scheduled meeting is planned, please notify the front office on arrival. The reception staff will contact the person you are meeting, and they will proceed to reception to meet and greet. 
   6. Students
      1. Students are only required to sign in if they are arriving at school after 9.00am or if they are returning to school before the end of the school day. They should report to the main reception area of the School and use the designated sign in station at the reception desk to sign in. Students must specify the reason for late arrival. 
2. Student Sign Out Process
   1. Parent or authorized individual arrives at school
      1. For early dismissal and pick up by a parent or authorised individual, parents or authorised individuals must sign out students at the front office.
      2. The parent or authorised individual must provide identification and specify the reason for early dismissal.
      3. Reception staff will contact the student's classroom for dismissal.
   2. Parent requests their child leave school prior to the end of day
      1. If a parent requests their child to leave school prior to the end of day, the request must be made:
         1. with a written note to the school requesting early departure stating the time of departure and reason; or
         2. with a phone call or email to the school requesting an early pick up stating the time of departure and reason.
      2. The student would need to sign themselves out via the main reception area and wait in order to leave the school property

For further information, please see the Sign In / Out Procedure on the School website.