Office News
Permissions, Payment Options, Family Statements | #StudentLifeAdmin
Congratulations & Thank you .
Congratulations on embracing all the new functions of SENTRAL. You deserve this weeks Adult of the Week Award for "embracing change and new technologies".
| SUCCESS STORY|
100% of students have 1 or more carer/parent on SENTRAL! Well done everyone.
Progress doesn't walk a straight line with bumps and twists along the way to help us learn and adapt. Thank you for your patience and goodwill while we navigate the brave new world of technology.
Permission Slip Expiry Dates
Once activities/permissions are published to SETNRAL we are unable to adjust details including extending the permission due date.
It is vital that parents/carers respond to on/ before the closing date.
We aim to provide a 2 week permission window allowing plenty of time for consideration and response. If a payment is required, and you need more time - simply indicate on the Payment question and circle back to payment closer to the event.
Upcoming Permissions | The Who, What , Where & When.
| Group / Class | Event/Activity Name | Payment | Due By |
|---|---|---|---|
| Yr 1 -Yr 6 | Athletics Day - Wednesday 28 Feb 2024
| $10 | Today |
| Foundation | Athletics Day - Wednesday 28 Feb 2024 (Optional Event)
| N/A | Today |
| Year 1 / 2 | Ecolinc Excursion | Bacchus Marsh | Free | Monday 4 March
|
Various Classes
| Life Education Van - Week 4
Monday | 4th March 202400B, 34S, 12B Tuesday | 5 March 202434M, 56J, 12D
| $18 | Monday 4 March |
| Various Classes | Life Education Van - Week 9
Monday 25th March56A, 34N, 12S Tuesday 26th March34B, 56P, 12K
| $18 | Friday 22 March |
Payment Options on Permission Slips | How do I pay?
As more extra curricular activity permissions are sent home, please consider which payment options suit you.
Payment Options Include:
| School Recommendation |
B'Pay Option 3 or 4
"User friendly, efficient and high flexibility around payment amounts and frequency. "
| Options | Payment Options in SENTRAL |
Pro |
Cons | Staff Ranking |
|---|---|---|---|---|
Option 1. |
|CSEF |
$150.00 Government funding |
$ 150 to assist with camps, excursions and activities.
You can opt to use funds for every event until it runs out or pick and choose where you would like it used.
|
Must hold current Heath Care Card Funds generally run out mid year.
It is recommended families set up a B'Pay payment plan to suit your family budget. This will assist identify and bridge any gaps. Please touch base with Penny if you need more information.
On SENTRAL, the Activity will show as "Unpaid". This is purely admin related
|
Excellent |
Option 2.
|
|Sentral Pay|
Credit or Debit Card
|
Instant payment for families.
Can save details for further transactions.
One stop shop, permission and payment
Immediately shows as 'PAID' on Sentral.
|
Cannot pay lump sum
Fees and charges apply . DET Policy states the school must absorb all charges.
NB: This is proving to be quiet expensive and have provided feedback to the provider.
|
GOOD
|
Option 3.
|
| BPay | |
Pay for individual activities as the permissions are published.. OR put down lump sums to cover upcoming activities.
Ability to set up automatic regular weekly, fortnightly transfers, allowing your account to build into credit.
|
You need to login into Internet Banking to use B'Pay .
If you need a copy of your B'Pay details please refer to Family Statements emailed to you.
B'Pay details are the same as last year.
On SENTRAL, the Activity will show as "Unpaid". This is purely admin related |
BETTER |
Option 4. |
"School Account" | Payment Plans|
via B'Pay | Similar to #3.
Contribute regular funds or deposit a lump sum via B'Pay. You can opt to use these funds as permissions are sent home.
Credit funds can roll into future years.
Can adjust payments ie. more during term time, cancel during holiday periods.
|
Great option .... struggling to think of a Con on this at time of printing.
On SENTRAL, the Activity will show as "Unpaid". This is purely admin related.
|
BEST |
When you receive Permissions with Payment request, please select an option that best suits you.
Can I pay a lump sum?
The school can accept lump sums with the intent of paying for upcoming extra curricular activities. Please pay via B'Pay.
Your account would then go into Credit. Funds can be 'clipped away at' as extra curricular permissions slips are sent home.
When extra curricular permissions are sent home, choose Option 4 | School Account.
NB: DET policy prevents schools from issuing lump sum invoices onto family statements. Extra Curricular activities must be listed out individually and placed on statements just prior to permissions being sent home.
Family Statements (B'Pay Information)
Family Statements will be emailed home shortly.
Family Statements show your individual B'Pay Reference. School Biller Code remains the same.
Nb: You may have made a payment that is not reflected on your statement. This is due to a settlement delay between payment, receiving funds and receipting.
CSEF is also not reflected on your statement, yet.
I Applied for CSEF funding, what happens next?
We have submitted all current CSEF applications to the online portal.
We are unsure when funds will arrive into the schools account but will let families know when that occurs.
Until then, when you receive a SENTRAL Permissions that requires Payment, please continue to select CSEF Payment. Once funding arrives, we can back date your activities/excursions.
Late arrivals / Early Departures
Where practical, please schedule appointments outside school hours or during recess/lunch , limiting disruption to the classroom learning environment.
As teachers are busy engaged in teaching and learning during the day, please understand they are unlikely to reply to Sentral Messages during their teaching time.
If you need to collect your child unexpectedly , or for urgent matters, please contact the Office on 5332 1301.
Parents must sign out their student via the Kiosk (computer) at front reception.
Updating School Contacts via SENTRAL
Please take a moment to review and update contact information listed in your SENRAL Profile, in particular your best email address. Please submit changes via SENTRAL.
Second Hand School Uniforms.
Over the holiday period DSPS received an abundance of second hand school uniforms.
Unfortunately, that now means we have reached our capacity to store excess uniform donations. We invite families in need of a uniform top up to come before or after school and select some items. Sizing varies.
Into the future, we encourage families to donate/sell their excess unforms via online platforms such as:
Facebook Uniform Selling/Donation Groups such as:
- Ballarat school uniforms,books.etc buy swap and sell | Facebook
- BALLARAT 2ND HAND SCHOOL SUPPLIES! | Facebook
The school will always maintain a supply of uniform options for families in need or for when life/accidents happens at school.