CHILD SAFETY AND WELLBEING POLICY

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CHILD SAFETY AND WELLBEING POLICY 2026-2028

Help for non-English speakers

If you need help to understand this policy, please contact Glenroy College on 9304 0400

Purpose:

The Glenroy College Child Safety and Wellbeing Policy demonstrates our school’s commitment to creating and maintaining a child safe and child-friendly organisation, where children and young people are safe and feel safe.

This policy provides an overview of our school’s approach to implementing Ministerial Order 1359 (PDF, 363KB) which sets out how the Victorian Child Safe Standards apply in school environments.

It informs our school community of everyone’s obligations to act safely and appropriately towards children and guides our processes and practices for the safety and wellbeing of students across all areas of our work.

Scope:

This policy:

applies to all school staff, volunteers and contractors whether or not they work in direct contact with students. It also applies to school council members where indicated.
applies in all physical and online school environments used by students during or outside of school hours, including other locations provided for a student’s use (for example, a school camp) and those provided through third-party providers
should be read together with our other child safety and wellbeing policies, procedures, and codes – refer to the related school policies section below.

Definitions:

Definitions in this policy are consistent with Ministerial Order 1359 and the Education and Training Reform Act 2006

Statement of commitment to child safety

Glenroy College is a child safe organisation which welcomes all children, young people and their families.

We are committed to providing environments where our students are safe and feel safe, where their participation is valued, their views respected, and their voices are heard about decisions that affect their lives. Our child safe policies, strategies and practices are inclusive of the needs of all children and students.

We have no tolerance for child abuse and take proactive steps to identify and manage any risks of harm to students in our school environments.

We promote positive relationships between students and adults and between students and their peers. These relationships are based on trust and respect.

We take proactive steps to identify and manage any risk of harm to students in our school environment. When child safety concerns are raised or identified, we treat these seriously and respond promptly and thoroughly.

Particular attention is given to the child safety needs of Aboriginal students, those from culturally and linguistically diverse backgrounds, international students, students with disabilities, those unable to live at home, children and young people who identify as lesbian, gay, bisexual, trans and gender diverse, intersex and queer (LGBTIQ+) and other students experiencing risk or vulnerability. Inappropriate or harmful behaviour targeting students based on these or other characteristics, such as racism or homophobia, are not tolerated at our school, and any instances identified will be addressed with appropriate consequences.

Child safety is a shared responsibility. Every person involved in our school has an important role in promoting child safety and wellbeing and promptly raising any issues or concerns about a child’s safety.

We are committed to regularly reviewing our child safe practices, and seeking input from our students, families, staff, and volunteers to inform our ongoing strategies.

ROLES AND RESPONSIBILITIES

School leadership team

Our school leadership team (comprising the Principal, Assistant Principals and Leading Teachers) is responsible for ensuring that a strong child safe culture is created and maintained, and that policies and practices are effectively developed and implemented in accordance with Ministerial Order 1359.

Principals and assistant principals will:

ensure effective child safety and wellbeing governance, policies, procedures, codes and practices are in place and followed
model a child safe culture that facilitates the active participation of students, families and staff in promoting and improving child safety, cultural safety and wellbeing
enable inclusive practices where the diverse needs of all students are considered
reinforce high standards of respectful behaviour between students and adults, and between students
promote regular open discussion on child safety issues within the school community including at leadership team meetings, staff meetings and school council meetings
facilitate regular professional learning for staff and volunteers (where appropriate) to build deeper understandings of child safety, cultural safety, student wellbeing and prevention of responding to abuse
create an environment where child safety complaints and concerns are readily raised, and no one is discouraged from reporting an allegation of child abuse to relevant authorities.

School staff and volunteers

All staff and volunteers will:

participate in child safety and wellbeing induction and training provided by the school or the Department of Education, and always follow the school’s child safety and wellbeing policies and procedures
act in accordance with our Child Safety Code of Conduct
identify and raise concerns about child safety issues in accordance with our Child Safety Responding and Reporting Obligations Policy and Procedures, including following the Four Critical Actions for Schools
ensure students’ views are taken seriously and their voices are heard about decisions that affect their lives
implement inclusive practices that respond to the diverse needs of students.

School council

In performing the functions and powers given to them under the Education and Training Reform Act 2006, school council members will:

champion and promote a child safe culture with the broader school community
ensure that child safety is a regular agenda item at school council meetings
undertake annual training on child safety
approve updates to, and act in accordance with the Child Safety Code of Conduct to the extent that it applies to school council employees and members
when hiring school council employees, ensure that selection, supervision, and management practices are child safe. At our school, school council employment duties are delegated to the principal who is bound by this policy.

Specific staff child safety responsibilities

Glenroy College has nominated a child safety champion to support the principal to implement our child safety policies and practices, including staff and volunteer training.

The responsibilities of the child safety champion are outlined at Guidance for child safety champions.

Our principal, child safety champion and wellbeing co-ordinator are the first point of contact for child safety concerns or queries and for coordinating responses to child safety incidents.

An Assistant Principal is responsible for monitoring the school’s compliance with the Child Safety and Wellbeing Policy. Anyone in our school community should approach the Assistant Principal if they have any concerns about the school’s compliance with the Child Safety and Wellbeing Policy.
An Assistant Principal is responsible for informing the school community about this policy, and making it publicly available
Other specific roles and responsibilities are named in other child safety policies and procedures, including the Child Safety Code of Conduct, Child Safety Responding and Reporting Obligations (including Mandatory Reporting) Policy and Procedures, and Child Safety Risk Register.

Our school has a well-established SWPBS Team who meet regularly to identify and respond to any ongoing matters related to child safety and wellbeing. The team provides an opportunity for students to provide input into school strategies.

Our Admin Committee monitors the Child Safety Risk Register.

Child Safety Code of Conduct

Our Child Safety Code of Conduct sets the boundaries and expectations for appropriate behaviours between adults and students. It also clarifies behaviours that are not acceptable in our physical and online environments.

We ensure that students also know what is acceptable and what is not acceptable so that they can be clear and confident about what to expect from adults in the school.

The Child Safety Code of Conduct also includes processes to report inappropriate behaviour.

Managing risks to child safety and wellbeing

At our school we identify, assess and manage risks to child safety and wellbeing in our physical and online school environments. These risks are managed through our child safety and wellbeing policies, procedures and practices, and in our activity specific risk registers, such as those we develop for off-site overnight camps, adventure activities and facilities and services we contract through third party providers for student use.

Our Child Safety Risk Register is used to record any identified risks related to child abuse alongside actions in place to manage those risks. Our school leadership team will monitor and evaluate the effectiveness of the actions in the Child Safety Risk Register at least annually.

Establishing a culturally safe environment

At Glenroy College, we are committed to establishing an inclusive and culturally safe school where the strengths of Aboriginal culture, values and practices are respected. We actively support and respect the rights of Aboriginal children and young people to express their culture and enjoy their cultural rights.

We think about how every student can have a positive experience in a safe environment. For Aboriginal students, we recognise the link between Aboriginal culture, identity and safety and actively create opportunities for Aboriginal students and the Aboriginal community to have a voice and presence in our school planning, policies, and activities.

We have developed the following strategies to promote cultural safety in our school community:

Whole school events that establish a culturally safe environment and ensure that all cultures are respected and valued
Promotion of awareness days, including International Youth Day, Mental Health Day, Harmony Day, Wear it Purple Day, International Women’s Day, NAIDOC Week, and Men’s Health Day
Acknowledging all cultures on their respective days, including first nations community members
Development of a well established respectful relationships and mental health programs which enhances emotional and health literacy across the school
Implementation of School Wide Positive Behaviours to address attitudes and practices that are a barrier to providing a culturally safe environment
Delivery of programs from specialist external agencies for both staff and students

Student empowerment

To support child safety and wellbeing at Glenroy College, we work to create an inclusive and supportive environment that encourages students and families to contribute to our child safety approach and understand their rights and their responsibilities.

Respectful relationships between students are reinforced and we encourage strong friendships and peer support in the school to ensure a sense of belonging through our wellbeing programs.

We inform students of their rights through School Wide Positive Behaviours framework and give them the skills and confidence to recognise unsafe situations with adults or other students and to speak up and act on concerns relating to themselves or their peers. We ensure our students know who to talk to if they are worried or feeling unsafe and we encourage them to share concerns with a trusted adult at any time. Students and families can also access information on how to report concerns via our website or direct contact with the general office.

When the school is gathering information in relation to a complaint about alleged misconduct or abuse of a child, we will listen to the complainant’s account and take them seriously, check our understanding of the complaint, support the student and keep them (and their parents and carers, as appropriate) informed about progress. Allegations involving employee misconduct towards a child will also be managed in accordance with the Reportable Conduct Scheme.

Family engagement

Our families and the school community have an important role in monitoring and promoting children’s safety and wellbeing and helping children to raise any concerns.

To support family engagement, at Glenroy College we are committed to providing families and community with accessible information about our school’s child safe policies and practices and involving them in our approach to child safety and wellbeing.

We will create opportunities for families to have input into the development and review of our child safety policies and practices and encourage them to raise any concerns and ideas for improvement.

We do this by:

the parent portal, school website, school council, subcommittees of school council, student, staff, and transition meetings etc.
all of our child safety policies and procedures will be available for students and parents at https://glenroycollege.vic.edu.au/
The parent portal, website and Facebook are used to inform families and the school community about any significant updates to our child safety policies or processes, and strategies or initiatives that we are taking to ensure student safety.
PROTECT Child Safety posters will be displayed across the school

Diversity and equity

As a child safe organisation, we celebrate the rich diversity of our students, families and community and promote respectful environments that are free from discrimination. Our focus is on wellbeing and growth for all.

We recognise that every child has unique skills, strengths and experiences to draw on.

We pay particular attention to individuals and groups of children and young people in our community with additional and specific needs. This includes tailoring our child safety strategies and supports to the needs of:

Aboriginal children and young people
children from culturally and linguistically diverse backgrounds
children and young people with disabilities
children unable to live at home or impacted by family violence
international students
children and young people who identify as LGBTIQ+.

Our Student Wellbeing and Engagement Policy provides more information about the measures we have in place to support diversity and equity.

Suitable staff and volunteers

At Glenroy College, we apply robust child safe recruitment, induction, training, and supervision practices to ensure that all staff, contractors, and volunteers are suitable to work with children.

Staff recruitment

When recruiting staff, we follow the Department of Education’s recruitment policies and guidelines, available on the Policy and Advisory Library (PAL) at:

When engaging staff to perform child-related work, we:

sight, verify and record the person’s Working with Children clearance or equivalent background check such as a Victorian teaching registration
collect and record:
proof of the person’s identity and any professional or other qualifications
the person’s history of working with children
references that address suitability for the job and working with children.

Staff induction

All newly appointed staff will be expected to participate in our child safety and wellbeing induction program. The program will include a focus on:

the Child Safety and Wellbeing Policy (this document)
the Child Safety Code of Conduct
the Child Safety Responding and Reporting Obligations (including Mandatory Reporting) Policy and Procedures and
any other child safety and wellbeing information that school leadership considers appropriate to the nature of the role.

Ongoing supervision and management of staff

All staff engaged in child-connected work will be supervised appropriately to ensure that their behaviour towards children is safe and appropriate.

Staff will be monitored and assessed to ensure their continuing suitability for child-connected work. This will be done by ensuring all staff have the necessary qualifications and checks completed. All staff have regular check-ins and are encouraged to report any concerning behaviours.

Inappropriate behaviour towards children and young people will be managed swiftly and in accordance with our school and department policies and our legal obligations. Child safety and wellbeing will be paramount.

Suitability of volunteers

All volunteers are required to comply with our Volunteers Policy, which describes how we assess the suitability of prospective volunteers and outlines expectations in relation to child safety and wellbeing induction and training, and supervision and management.

Child safety knowledge, skills and awareness

Ongoing training and education are essential to ensuring that staff understand their roles and responsibilities and develop their capacity to effectively address child safety and wellbeing matters.

In addition to the child safety and wellbeing induction, our staff will participate in a range of training and professional learning to equip them with the skills and knowledge necessary to maintain a child safe environment.

Staff child safety and wellbeing training will be delivered at least annually and will include guidance on:

our school’s child safety and wellbeing policies, procedures, codes, and practices
completing the Protecting Children – Mandatory Reporting and Other Legal Obligations online module annually
recognising indicators of child harm including harm caused by other children and students
responding effectively to issues of child safety and wellbeing and supporting colleagues who disclose harm
how to build culturally safe environments for children and students
information sharing and recordkeeping obligations
how to identify and mitigate child safety and wellbeing risks in the school environment.

Other professional learning and training on child safety and wellbeing, for example, training for our volunteers, will be tailored to specific roles and responsibilities and any identified or emerging needs or issues.

School council training and education

To ensure our school council is equipped with the knowledge required to make decisions in the best interests of student safety and wellbeing, and to identify and mitigate child safety and wellbeing risks in our school environment, the School council members will receive child safety training appropriate to their role. Training includes guidance on:

individual and collective obligations and responsibilities for implementing the Child Safe Standards and managing the risk of child abuse
child safety and wellbeing risks in our school environment
Glenroy College child safety and wellbeing policies, procedures, codes and practices

Complaints and reporting processes

Glenroy College fosters a culture that encourages staff, volunteers, students, parents, and the school community to raise concerns and complaints. This makes it more difficult for breaches of the code of conduct, misconduct or abuse to occur and remain hidden.

We have clear pathways for raising complaints and concerns and responding and this is documented in our school’s Complaint Policy.

If there is an incident, disclosure, allegation or suspicion of child abuse, all staff and volunteers, school council employees, contractors and placement students must follow our Child Safety Responding and Reporting Obligations Policy and Procedures. Our policy and procedures address complaints and concerns of child abuse made by or in relation to a child or student, school staff, volunteers, contractors, service providers, visitors or any other person while connected to the school.

As soon as any immediate health and safety concerns are addressed, and relevant school staff have been informed, we will ensure our school follows:

the Four Critical Actions for complaints and concerns relating to adult behaviour towards a child
the Four Critical Actions: Student Sexual Offending for complaints and concerns relating to student sexual offending

Our Student Wellbeing and Engagement Policy and Bullying Prevention Policy cover complaints and concerns relating to student physical violence or other harmful behaviours.

Communications

Glenroy College is committed to communicating our child safety strategies to the school community through:

ensuring that key child safety and wellbeing policies are available on our website including the Child Safety and Wellbeing Policy (this document), Child Safety Code of Conduct, and the Child Safety Responding and Reporting Obligations (including Mandatory Reporting) Policy and Procedure
displaying PROTECT posters around the school
updates on our website and parent portal
ensuring that child safety is a regular agenda item at school leadership meetings, staff meetings and school council meetings.

Privacy and information sharing

Glenroy College collects, uses, and discloses information about children and their families in accordance with Victorian privacy laws, and other relevant laws. For information on how our school collects, uses and discloses information refer to: Schools’ Privacy Policy.

Records management

We acknowledge that good records management practices are a critical element of child safety and wellbeing and manage our records in accordance with the Department of Education’s Records Management Policy

Review of child safety practices

At Glenroy College, we have established processes for the review and ongoing improvement of our child safe policies, procedures, and practices.

We will:

review and improve our policy every 2 years or after any significant child safety incident
analyse any complaints, concerns, and safety incidents to improve policy and practice
act with transparency and share pertinent learnings and review outcomes with school staff and our school community.

Related policies and procedures:

This Child Safety and Wellbeing Policy is to be read in conjunction with other related school policies, procedures, and codes. These include our:

Bullying Prevention Policy
Child Safety Responding and Reporting Obligations Policy and Procedures
Child Safety Code of Conduct
Complaints Policy
Digital Learning Policy
Inclusion and Diversity Policy
Student Wellbeing and Engagement Policy
Visitors Policy
Volunteers Policy

Related Department of Education and Training policies

Other related documents

Communication:

This policy will be communicated to our school community in the following ways: 

Included in staff induction processes 
Discussed at staff briefings or meetings, as required
Included in our staff policy handbook
Made available in hard copy from school administration upon request
Uploaded to our school website

Policy Review and Approval: 

Policy last reviewed	April 2026
Approved by	Principal and School Council
Next scheduled review date	April 2028