Reminders

MEDICAL MANAGEMENT FORMS

There seems to be some confusion around the data required for Medical Management forms that are now a Melbourne Archdiocese Catholic Schools (MACS) requirement for all students attending Catholic Schools in Melbourne. These completed and signed forms were due back by March 1, 2023.

Here is an overview…

• If your child has a diagnosed medical condition and requires any form of medication to be given at school they must have both forms filled in and signed by your doctor. Forms are not valid if they are just with no doctor signature. 
• Having a current Asthma plan is no longer acceptable.
• If your child does not have any medical conditions then you DO NOT need to fill in these forms.

However…

• If during the year your child becomes sick and needs prescription medication given to them at school or they do get diagnosed with a new medical condition they will need these forms signed. 

If the above is relevant to you and your child, please send in the signed forms to the office or upload them to Operoo (relevant forms are attached below and were also shared with all families via Operoo late last year and early this year).

If you are unsure or need further support completing these forms, please email me at:

cdrough@shkew.catholic.edu.au

Kind Regards,

Courtney Drough (Learning Diversity Leader)

Entering the School Grounds

Families can enter the school grounds from 4 entrances:

• Cotham Road pedestrian gate (closest to the Church), please walk into this area from the Cotham Road footpath. This is the only gate that you can access during the school day.
• St John's Parade pedestrian gate (8.30am - 8.45am and 3.15pm - 3.35pm)
• Glenferrie Road gates (Kiss and Drop) - cars only (8.30am - 8.45am and 3.15pm - 3.35pm)
• Glenferrie Road Pedestrian Gate (8.30am - 8.45am and 3.15pm - 3.35pm). Parents and children are kindly reminded to walk around our main Admin building, away from the basketball court, and any cars that may be in this area each day. 
• If adults need to go to the toilet when onsite at school, there is an adult toilet in the Prep corridor (lower level of the Prep - Two Admin building).  

Junior Playground near Kiss and Drop (Out of bounds area before and after school)

A reminder that the Junior Playground near Kiss and Drop is an out of bounds area both before and after school due to health and safety issues. 

Car Parking 

A reminder to all parents that the front car park (Cotham Road) is for Staff Car Parking only.  This Car Park is only to be used by parents who are dropping off or picking up their children from Before/After School Care.  Parents are kindly asked to park in the surrounding streets if wanting to walk into our school grounds.

St John’s Parade ‘2 minute area’ protocols

If picking up or dropping off your child(ren) at St John’s Parade ‘2 minute area’, please do not park in this area and/or leave your car. This is solely a pick up and drop off point and constant traffic flow is vitally important in this busy street. If you wish to park your car and walk into the school grounds, please find a car park in the surrounding streets. 

U-turns in the Trinity Staff car park driveway

Please also do not do a ‘u-turn’ in the Trinity staff car park driveway. This dangerous driving manoeuvre is causing a great deal of chaos for both our parents and the general public. After dropping or picking up your child(ren), please continue along St John's Parade to the very end. 

Kiss and Drop Procedures 

As mentioned above, our very successful Kiss and Drop procedure continues in 2023, with the Glenferrie Road side gates opening at 8.30am and closing at 8.45am each morning, and again opening at 3.15pm in the afternoon and closing at 3.35pm.

Please remember the following procedures:

• Please make sure that your family name is on the visor of your car so we can have the children ready (Laminated surnames for Kiss and Drop have been sent home)  
• Parents need to keep their engines running
• Parents are not to get out of their cars
• Children have to be able to do their own seat belts up when they are placed in the car
• Children enter and exit the vehicle from the left hand side of the car (school building side).
• Children's bags must be kept in the car (not the boot), so children or staff members can safely take these out. For obvious safety reasons, staff are unable to take bags from behind the car. Thanks for your understanding with this important safety measure. 
• Please note: There is no pedestrian access at any time through the Glenferrie Road double gates.  This is for cars only. 

Thank you for your support, understanding and cooperation with these safety protocols.

Communication Platforms

Skoolbag App

A reminder that the school sends out information/communication via Skoolbag app. 

This can be downloaded from the App Store. Search for ‘Sacred Heart School Kew’ once in Skoolbag app. 

For parents already with the app, please make sure you update this regularly as notifications may not appear on your device if not updated from time to time.  If experiencing difficulties, please see the attached document that will assist you in downloading the Skoolbag app. 

Operoo 

Thank you to those parents who have completed and updated their child(s) Operoo medical profile and emergency contact information via the Operoo platform. This is very much appreciated.  

Please update any changes to your address, phone number(s) and/or email addresses on Operoo whenever things change for you.

Please also make sure that whoever is the Primary Contact on your child(s) account, has also added the other parent as a Secondary Contact person, with the relevant email address.

When communication is sent out to families from specific year levels, we do share things with both the Primary and Secondary contacts, but this only works, if there is a Secondary Contact email address listed.

A number of forms have been uploaded earlier this year for parents to complete. 

• 2023 Photo Permission form
• 2023 Volunteer Application Form and other relevant information
• 2023 ICT Responsible Use Agreement (Prep - 2) and (Years 3 - 6)
• Sacred Heart Kew Child Safety Code of Conduct

 Thanks for your prompt attention with these forms.    

Student Supervision

Just a reminder that children are not to arrive at school before 8.30am. Teachers begin outside duty supervision at this time. If children arrive before this time they need to attend Before School Care. 

Children arriving late to school

Just a reminder to families that children who arrive late to school in the morning are required to be signed in to the school office by an adult.  If children are not at school by 9.30am (and no notification has been sent by parents), a follow up phone call will be made to parents, regarding the whereabouts of absent children.  Punctuality is so very important in all our lives, none more so than in our children.  Please aim to have your children here at school before the bell rings each day at 8.45am. 

School Absences 

A reminder to parents that if your child/ren are absent to please notify the school office or send notification through Skoolbag app.  Please do so before 8.45am.  

Communication at Sacred Heart Kew

Your child(s) classroom teacher is always the FIRST port of call

From time to time, you may have information regarding your child that may be relevant to your child(s) classroom teacher.  Or you may have a question or query, related to the classroom or another aspect of school life.  In these instances, your child(s) classroom teacher is always the FIRST port of call.  

Emailing Staff - Please do not directly email staff members.  

As part of our communication policy at Sacred Heart Kew is that any email correspondence from parents to staff members needs to be sent to admin@shkew.catholic.edu.au and this will then be forwarded on to the relevant staff member.  

Parents are also reminded that any emails received outside of school hours and on the weekend, will not be replied to or followed up until the following school day.  We thank you for your understanding with this matter.  

School Uniform

A reminder that children are to wear their full summer school uniform in Term One. Please note that ALL children must also wear our Sacred Heart Kew School Hat. Children are also reminded that nail polish is not permitted and only small sleeper earrings are to be worn.

Camp, Sports, Excursions Fund (CSEF) application form

Please see the attached details of criteria for claiming CSEF funding.

If you hold an eligible card please complete the application form and return ASAP.