Parent Association

Roles and Responsibilities – Parent Association

We will be looking to allocate volunteers to the following roles for 2026, as part of our Annual General Meeting tomorrow. Shared below for early consideration:

PA President:

 Chair monthly meetings 

 Prepare agendas for the monthly meetings in consultation with Assistant Principal

 Communication and monitor PA practices to ensure it is in line with the PA Constitution, as set out in the PA Handbook. 

Treasurer: 

 Maintain financials of the Parents Association 

 Budgeting for each event 

 Ensure correct allocation of expenses 

 Liaise with Sue and Benita in the School Administration Office in regards to all financial transactions

 Share at each monthly meeting an update on expenses and total revenue in regards to events. 

Secretary: 

 Take meeting minutes – and circulate to PA members following meeting 

 Prepare general communications for the newsletter on behalf of PA

Administration

 Manage Google Drive PA folder

 Oversee Calendar of Events

Events Coordinator: 

 Contact person for Class Reps to support with organisation of all PA events

 Oversees whole school events and coordinates working parties

 Communication to class reps in support of upcoming events

New Family Convenor:

 Welcome new families throughout the year

 Add new families to appropriate distribution lists

 Point of contact for any questions

 Link to community members within their class

Marketing: 

 Administration of the BBPS Facebook group / Instagram

 Partnership and communication with community organisations

 Alignment of PA sponsorship practices with School Council and policy

Second Hand Uniform Coordinator: 

 Oversee Second Hand Uniform Stall – maintain supplies, keep tidy and presentable

 Organise communication via school newsletter as needed

Lost Property Coordinator: 

 Sorting and labelling lost property

 Maintain and tidy

Class Representative Coordinator: 

 Coordinates communications to class reps for distribution to class members

 Confirmation of class reps in partnership with Benita at the Admin Office and Class Teachers

 Maintenance and set up of class distribution lists (by week 5, term 1)

 Establishment and revision of protocols for communication with community

 Set up PA and Parent Rep What’sApp groups