Help for non-English speakers

If you need help to understand the information in this policy, please contact the school office on (03) 366 4322.Purpose

Policy

To explain to parents/carers, students and staff the processes Jackson School will follow to safely manage the provision of medication to students while at school or school activities, including camps and excursions.

Scope

This policy applies to the administration of medication to all students. It does not apply to:

the provision of medication for anaphylaxis which is provided for in our school’s Anaphylaxis Policy
the provision of medication for asthma which is provided for in our school’s Asthma Policy.
specialised procedures which may be required for complex medical care needs.

Policy

If a student requires medication, Jackson School encourages parents to arrange for the medication to be taken outside of school hours. However, Jackson School understands that students may need to take medication at school or school activities. To support students to do so safely, Jackson School will follow the procedures set out in this policy.

Authority to administer

If a student needs to take medication while at school or at a school activity:

Parents/carers will need to arrange for the student’s treating medical/health practitioner to provide written advice to the school which details:
- the name of the medication required
- the dosage amount
- the time the medication is to be taken
- how the medication is to be taken
- the dates the medication is required, or whether it is an ongoing medication
- how the medication should be stored.
In most cases, parents/carers should arrange for written advice to be provided in a Medication Authority Form which a student’s treating medical/health practitioner should complete.
If advice cannot be provided by a student’s medical/health practitioner, the Principal (or their nominee) may agree that written authority can be provided by, or the Medication Authority Form can be completed by a student’s parents/carers.
The Principal may need to consult with parents/carers to clarify written advice and consider student’s individual preferences regarding medication administration (which may also be provided for in a student’s Student Health Support Plan).

Parents/carers can contact the front office staff or Sam Brown for a Medication Authority Form.

Administering medication

Any medication brought to school by a student needs to be clearly labelled with:

the student’s name
the dosage required
the time the medication needs to be administered.

Parents/carers need to ensure that the medication a student has at school is within its expiry date. If school staff become aware that the medication a student has at school has expired, they will promptly contact the student’s parents/carers who will need to arrange for medication within the expiry date to be provided.

In terms of the administration of painkillers such as aspirin and paracetamol, Jackson school does not store or have them as a standard first aid strategy as they can mask signs and symptoms of serious illness or injury. The only time these should be used is with a medical authority form for a condition.

If the health condition and or medical illness is known and pain relief is required, then it is ok to provide this medication for this specific purpose. Approval of use from the family will also be required and documented.

If a student needs to take medication at school or a school activity, the principal (or their nominee) will ensure that:

Medication is administered to the student in accordance with the Medication Authority Form so that:

the student receives their correct medication
in the proper dose
via the correct method (for example, inhaled or orally)
at the correct time of day.

A log is kept of medicine administered to a student.
Where possible, two staff members will supervise the administration of medication.
The teacher in charge of a student at the time their medication is required:

is informed that the student needs to receive their medication
if necessary, release the student from class to obtain their medication.

Self-administration

In some cases, it may be appropriate for students to self-administer their medication. The Principal may consult with parents/carers and consider advice from the student’s medical/health practitioner to determine whether to allow a student to self-administer their medication.

If the principal decides to allow a student to self-administer their medication, the Principal may require written acknowledgement from the student’s medical/health practitioner, or the student’s parents/carers that the student will self-administer their medication.

Storing medication

The Principal (or their nominee) will put in place arrangements so that medication is stored:

securely to minimise risk to others
in a place only accessible by staff who are responsible for administering the medication
away from a classroom (unless quick access is required)
according to packet instructions, particularly in relation to temperature.

For most students, Jackson School will store student medication in a locked drawer in the first aid room.

The Principal may decide, in consultation with parents/carers and/or on the advice of a student’s treating medical/health practitioner:

that the student’s medication should be stored securely in the student’s classroom if quick access might be required
to allow the student to carry their own medication with them, preferably in the original packaging if:
- the medication does not have special storage requirements, such as refrigeration
- doing so does not create potentially unsafe access to the medication by other students.

Warning

Jackson School will not:

in accordance with Department of Education and Training policy, store or administer analgesics such as aspirin and paracetamol as a standard first aid strategy as they can mask signs and symptoms of serious illness or injury
allow a student to take their first dose of a new medication at school in case of an allergic reaction. This should be done under the supervision of the student’s parents, carers or health practitioner
allow use of medication by anyone other than the prescribed student except in a life-threatening emergency, for example if a student is having an asthma attack and their own puffer is not readily available.

Medication error

If a student takes medication incorrectly, staff will endeavour to:

Step	Action
	If required, follow first aid procedures outlined in the student’s Health Support Plan or other medical management plan.
	Ring the Poisons Information Line, 13 11 26 and give details of the incident and the student.
	Act immediately upon their advice, such as calling Triple Zero “000” if advised to do so.
	Contact the student’s parents/carers or emergency contact person to notify them of the medication error and action taken.
	Review medication management procedures at the school in light of the incident.

In the case of an emergency, school staff may call Triple Zero “000” for an ambulance at any time.

COMMUNICATION

This policy will be communicated to our school community in the following ways:

Included in staff induction processes.
Available publicly on our school’s website
Included in transition and enrolment packs.
Included as annual reference in school newsletter.
Included in our staff handbook/manual.
Discussed at staff briefings/meetings as required.
Discussed at parent information nights/sessions.
Included in student diaries so that it is easily accessible to parents, carers and students.
Discussed at student forums/through communication tools.
Made available in hard copy from school administration upon request.

Policy review and approval

Policy last reviewed	14/02/2024
Approved by	Principal
Next scheduled review date	21/11/2025

Further information and resources

The Department’s Policy and Advisory Library (PAL):

Our School policies and documents:

https://www2.education.vic.gov.au/pal/medication/policy
https://www2.education.vic.gov.au/pal/first-aid-students-and-staff/policy
https://www2.education.vic.gov.au/pal/health-care-needs/policy
Medication Forms school link: Medical and Medication
Jackson School medication authority form available from the administration office

PAL Resources

Further Information and Resources